All correspondence must be made through the Vendor Portal. Specifications include, but are not limited to: A. Monthly Maintenance: 1. The weeds and vegetation shall be trimmed to a height not to exceed one (1) inch from the ground. 2. Cuttings may be left in place. 3. After trimming shrubs, apply herbicide (as permitted by law) to shrub stumps, to control future growth of shrubs. 4. Herbicide (as permitted by law) the area between the Village 1A west fence and chain link fence where weeds and vegetation cannot be reached with mechanical trimmers. 5. The work described herein shall occur on or about the 15th of every calendar month. 6. The Contractor shall email the Project Coordinator photos of the completed work no later than 24 hours after work is complete. B. Contingency or Allowance. At the sole option and upon the express written authorization of HHFDC, the Contractor’s scope of services may include additional related or incidental maintenance work at the Villages of Leiali’i. An amount of $10,000.00 is provided for additional work not covered by other line items in the Quote for Services or for unforeseen circumstances discovered in performance of the work that may impact the scope, timeline, or other material aspect of the requirements. Refer to section VII.G. HHFDC shall require that the Contractor submit invoices, receipts and/or other information necessary to process payment. C. HHFDC reserves the right to terminate maintenance services at any time during the contract period.
