Specifications include, but are not limited to: i. All program, project, and financial data must be retained and transferred to the new solution without data cleanup by staff. Without limitation, this includes loan numbers, loan values, parties, dates, funding authorizations, repayments, payment requests and disbursements, loan amortization schedules, and agreement histories. ii. Data fields for tracking and managing fund balances, trial balances, and all other financial and accounting information. iii. Ability to track projects with multiple funding sources, allowing for centralized information on project cost summaries, payment requests, and obligations. iv. A password protected system, with industry-standard protections against malware, viruses, and other security threats. The solution should maintain and protect the integrity of all data, with data backup every hour during regular business hours of 8am to 5pm, Easter Standard Time. v. Proposals should include scenarios for either State hosting or Contractor hosting of the solution. vi. Security controls to assign staff to certain projects with differing roles and authorities. vii. Integration and inclusion of links from the solution to our electronic records management system (IronPIG).
