Specifications include, but are not limited to: 1. Delaware State University is requesting bids for Air Charter Service for three (3) trips during the 2013 Football season. Please see bid quotation page for destinations. 2. Specification Requirements 2.1 The successful bidder must provide a single airplane which is capable of transporting one hundred and thirty (130) passengers per trip plus luggage and football equipment. 2.2. The successful bidder must ensure that all aircraft and the operators of such aircraft are both licensed and insured in accordance with all applicable laws and regulations for the purpose set forth herein. 2.3 The successful bidder must provide the Director of Purchasing a copy of the Certificate of Insurance regarding all flights and, prior to each trip, must also provide a copy of the air worthiness certificate for the airplane to be used. 2.4 Origin of Trips: The successful bidder understands and agrees that all required trips shall originate and conclude at the Dover DE Civil Air Terminal. 2.5 Meals: The successful bidder will provide generously proportioned meals , including Gatorade and water for all passenger meals for departing and returning trips. 2.6 Dates of charters and estimated times of departure are shown in the attached schedule and are subject to change resulting from game time changes, television broadcasting, weather, etc. Actual departure times are to be confirmed with the Delaware State University Football Department approximately ten (10) days prior to departure, as the needs of the Football Department may vary from the present anticipated departure times shown. Proposers offering alternate times must so indicate on their proposals. 2.7 Charter Contractor must furnish an Air Worthiness Certificate along with a Certificate of Insurance to the Delaware State University Purchasing Department prior to beginning of flight service. Certificate of Insurance coverages shall include Passenger Liability, Bodily Injury, Property Damage, and Personal Injury Liability. The Board of Trustees of the Delaware State University is to be named as an additional insured. Requesting MINIMUM Coverage of $300,000,000 per occurrence. 2.8 Fuel Costs Adjustments: Since fuel costs are very volatile, the University will entertain provisions for adjusting charter pricing in response to fuel cost changes. Any adjustment should be based on fuel in wing If Carrier/Agent wants such a clause in the contract, the Carrier/Agent must include the formula to be used for making such fuel adjustment along with its response to this Bid Proposal. Please include as part of the adjustment how the fuel price is determined - (Index, Average, Site specific, etc). If, the Carrier/Agent submits no adjustment formula with its response to the Bid Proposal, it will be assumed that the bid pricing is firm and no adjustments for fuel price will be made for duration of contract. Also any formula offered and clause that might be added to address fuel cost adjustments will consider both increases and decreases in fuel prices
