This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Products FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
The Government intends to award one (1) firm-fixed price award as a result of this solicitation. No commercial financing.
This requirement is being solicitation as a TOTAL small business set aside.
This solicitation requires registration with the System for Award Management (SAM) prior to submission of offer, prior to award, and at time of award pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. All offerors with an invalid or inactive registration will be removed from the solicitation as ineligible to participate for award.
Meets or Exceeds
Vendor may submit quotes for alternate items if those items meet all of the salient physical, functional, performance characteristics, and quanties specified by this solicitation. Alternate items cannot alter the build design presented in Technical Exihibit #4 Additional Specifications, which is the Government's Design Plan.
Please see Techincal Exihibits 1, 2, 3, and 4 for details. (Attachments)
The Government is soliciting a Request of Quote (RFQ). The Government is soliciting for an RFQ. In accordance with FAR 13. 0004, a quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.
The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Acceptance of an award certifies that the contractor will comply with FAR 52.222-50 Combating Trafficking in Persons by notifying all employees and subcontractors at all levels.
Debriefs are not authorized under this solicitation. In accordance with FAR13.106-3(d) Request for Information, a brief explanation may be provided when requested.
Evaluation for Award
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers as stated in the provision 52.212-2 Evaluation—Commercial Products and Commercial Services. To be considered a technically acceptable solution for a parts procurement, the quoted parts shall meet the solicitation requirements including required parts, delivery dates, and terms and conditions stated in the solicitation.
Delivery/Shipping Address. POC and other delivery/visitors passes/shipping addresses will be provided after award. FOB Destination applies to this solicitation
FLETC
1131 Chapel Crossing
Warehouse Building 2400
GLYNCO, GA 31524
Special Delivery/Installation Instructions
Delivery must be made within the days stated below after receipt of order (ARO). The offeror must provide within its offer the number of days required to make delivery after it receives a purchase order from the buyer as part of the evaluation process.
15 Day(s) - Required (No. of calendar days after receipt of order (ARO) by which the government request the Awardee to deliver)
Shipping Condition
Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller
must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
Equipment Condition
New Equipment ONLY; No remanufactured or "gray market" items. All items must be covered by the manufacturer’s warranty.
Commercial Items Terms and Conditions
The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-2, Evaluation- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. Please see attached for all Provision and clauses associated with the requirement.
Addendum to FAR Clause 52.212-4(a) Inspection/Acceptance
The Contractor shall NOT make partial line-item shipments against any resulting purchase order/contract issued as a result of this solicitation; Failure to adhere to this requirement will result in invoices being rejected by the Contracting Officer, in payment will not be authorized. Payment is authorized when all items have been received and accepted. All non-conforming shipped quantities and/or non-conforming items, faulty items, and missing items must be replace or received at not cost to the Government before issuing payments. All unacceptable items must be returned at cost to the vendor.
Line Items Quote MUST be good for 30 calendar days after close of Buy.
The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and is fully incorporated by reference. The provision is amended as follows:
52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS
a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.
b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.
c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.
d. The Government will consider all quotes that are timely received and may consider late quotes in accordance with 52.212-1. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.
e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:
In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:
Responsible sources shall provide the following:
1. A total FFP Price quote (final) which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price. The quote shall contain a description including part number, country of manufacture and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule.
4. Included in the official quote, must be the estimated delivery date.
5. A completed and signed with POC information included for TE #1 Specifications for Comparison and Evaluation Red Iron. (See Attachments) Signature comfirms offeror understands all provisions, clauses, and requirements associated with this solicitation.
6. Indicate principal place of performance and country of product origin if the origin/place of performance for manufacturing is outside of the United States.
The Government will evaluate quoted pricing for reasonableness utilizing techniques described in FAR 13.106-3.
To consummate a binding contract between the parties, the successful quoter shall accept the purchase order in writing (see FAR 2.101).
