This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the
Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This
synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only
solicitation; no separate written solicitation will be issued. The solicitation number is 70Z028-25-Q-ASMHVACMAINTENANCE
Applicable North American Industry Classification Standard (NAICS) codes are:
NAICS 238220 - Plumbing, Heating, and Air-Conditioning Contractors Size standard: $19.0 million
This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition
procedures in accordance with FAR part 12 and FAR Part 13
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer
conforming to the solicitation will be most advantageous to the Government, LOWEST PRICE, TECHNICALLY
ACCEPTABLE (LPTA).
When submitting your proposals, request a price breakdown of the following:
a. The cost of monthly HVAC maintenance as outlined in the Statement of Work (SOW), divided into 12 equal monthly payments.
b. The annual cost for the Base Year plus 03 Option Years, with pricing for each option year broken down into 12 equal monthly payments.
Prospective contractors must also provide, along with your proposal, past performance documents which will be
used to determine expertise to perform the work requested.
Contract will be awarded to the vendor who can perform the work outlined in the provided PWS in the time frame
needed by unit.
Award date: 05 business days after close of solicitation, 17 September 2025
Quotes are to be received no later than close of business 11 a.m. on 17 September 2025.
Quotes can be email to:
Arlett.Maj@uscg.mil
Telephone requests of quotes will not be accepted, a formal notice of changes (if applicable) will be issued in
Sam.Gov
Wage determinations: Service Contract Act WD #: 2015-4543 County: Dade
Rev: 32. Date: 07/08/2025
SCOPE OF WORK: To provide Air Station Miami HVAC Maintenane services required on a regular basis for the Air-Cooled Chiller on the NW side of the hangar building, the Water-Cooled Chiller adjacent to the galley building, and the Cooling tower adjacent to the Water-Cooled Chiller at Coast Guard Air Station Miami, Opa Locka, Florida, as defined in the Scope of Work.
Location:
USCG Air Station Miami
14750 NW 44th Ct
Opa Locka, FL 33054
Period of Performance: Performance of work is expected to commence October 1, 2025
Period of Performance:
October 1, 2025 – September 30, 2026
52.217-9 Option to Extend the Term of the Contract
The Government may extend the term of this contract by written notice to the Contractor provided that the
Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before
the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
USCG ASM HVAC MAINTENANCE
(c) The total duration of this contract, including the exercising of any options under this clause, shall not exceed 48
months.
Site visit: It is recommended but not mandatory that a site visit is performed at the Unit to verify the requirements
within the PWS and speak with the unit POC for this service.
Vendors shall contact:
POC: LT Thomas Jones
Email: Thomas.M.Jones@uscg.mil
Phone: (443) 262-2838
Q&A’s: Questions concerning the work requested must be sent to Arlett.Maj@uscg.mil
by COB September 9, 2025. These Q&A’s will be answered and posted to this solicitation as an amendment to
solicitation prior to close.
52.212-1 -- Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0018) Instructions to Offerors --
Commercial Items (June 2020)
52.212-3 Offeror Representations and Certifications -- Commercial Items (June 2020)
Work hours: Monday through Friday, 0800 – 1500 (8 am – 3 pm)
See attached applicable FAR Clauses by reference.
Offerors may obtain a full text version of these clauses electronically at: www.arnet.gov/far
The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation:
HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical
Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at
http://www.dhs.gov.
Request Company’s tax ID information and UEI number.
Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this
solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status
prior to award.
Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of
service.
The Government reserves the right to cancel this solicitation at any time.
