Indian Health Service (IHS) – Health Physicist – Radiation Surveys
This is a combined synopsis/solicitation for commercial items prepared in accordance with the
format in
Subpart 12.6, as supplemented with additional information in this notice. This announcement
constitutes the only solicitation; quotes are being requested and a written solicitation will not
be issued.
Solicitation RFQ-25-PHX-078 and this notice is issued as a Request for Quotation (RFQ). This is a
combined synopsis/solicitation for commercial services. Submit written quotes only, oral quotes
will not be accepted. All firms or individuals responding must be registered with the System for
Award Management (SAM).
This requirement is under North American Industrial Classification Standard (NAICS) codes: 513210
Software Publishers ($47.0m). This requirement is open to all Service Disabled Veteran Small
Business (SDVOSB) concerns.
REQUIREMENTS OFFICE: Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central
Ave., Phoenix, Arizona 85004-4424:
1. Scope
The Contractors shall provide Drug Information Software/Subscription for the areas of
responsibilities
listed below in accordance with the Statement of Work (SOW). Drug information software systems have
replaced hard-bound drug information references in most U.S. healthcare systems. Their
accessibility, robustness, and up-to-date information makes these electronic tools a valuable
source of drug information to the healthcare professional. Continued access to an area-wide drug
information software subscription is needed to provide safe, timely and effective patient care
services at all Phoenix Area IHS
(PAIHS) facilities. See SOW for more information of this requirement.
Indian Health Service (IHS) – Health Physicist – Radiation Surveys
Areas of Responsibility:
2. Contract Type
The Government is anticipating a single award under FAR Part 13.
3. Schedule
The resulting BPAs from this acquisition will be a Firm Fixed Price for one (1) base year and four
(4) option years. The Government will utilize Best Value source selection procedures for this
procurement.
The base year Period or Performance (PoP) will be September 1, 2025 – August 31, 2026.
4. Government Point of Contact
The Government individuals listed below are the primary and alternate points of contact for this
acquisition. Address all questions or concerns to both individuals as applicable. Written requests
for clarifications may be sent to the Government points of contact as follows:
Indian Health Service (IHS) – Health Physicist – Radiation Surveys
Primary: Dekovan Cook, Dekovan.cook@ihs.gov
5. Formal Communications
Offerors who determine the requirements of this solicitation require clarification(s) in order to
enable submittal of a responsive proposal are requested to send all questions clearly stated with
specific page, section, and paragraph. Questions should include sufficient detail to enable the
Government to respond without requesting further clarification. These questions shall be directed
to the points of contacts listed in paragraph 4. Answers will be compiled and posted electronically
to website: www.sam.gov.
6. General Guidance
This section provides general guidance for preparing proposals as well as specific instructions on
the format and content of the proposal. Offeror’s are required to meet all solicitation
requirements, including terms and conditions, representations and certifications, and technical
requirements, in addition to those items identified as evaluation factors. Offeror’s must clearly
identify any exception to the solicitation terms and conditions and provide complete accompanying
rationale.
The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation
and for substantiating the validity of stated claims.
Elaborate brochures or documentation, binding, detailed art work, or other embellishments are
unnecessary and are not desired or required.
6.1. Format for proposal
The offeror shall prepare the proposal in accordance with Table 1 – Proposal Order and
Organization. Proposals shall be sectioned into three (3) separate parts with dividers and marked
accordingly;
Volume I - Technical, Volume II - Pricing, Volume III - Past Performance
Note: Volume II can be in any format or document at the offeror’s discretion. However, the document
shall still be titled Volume II – Pricing.
6.2. Electronic Proposals
Proposals shall be submitted electronically by email (preferred) to the Contract Specialist at
(dekovan.cook@ihs.gov) by the RFQ response due date. Faxed offers will not be accepted.
The offeror shall ensure that the proposal pricing is good through 30 November 2025. The offeror
shall make a clear statement in the proposal that the proposal is valid through this date.
6.3. Discrepancies
Indian Health Service (IHS) – Health Physicist – Radiation Surveys
If an offeror believes the requirement in these instructions contain an error, omission, or are
otherwise unsound, the offeror must immediately notify the Contracting Officer in writing with
supporting rationale as well as the remedies the offeror is asking the Contracting Officer to
consider. The Government reserves the right to award this effort based on the initial proposal,
without discussion.
6.4. Electronic Reference Documents and Referenced Publications
All referenced documents for this solicitation are available on the website www.sam.gov. Potential
offerors are encouraged to subscribe for real-time e-mail notifications when information has been
posted to the website for this solicitation.
7. Evaluation
a. Technical:
Offerors shall provide brief description of technical characteristics and specifications of the
services stated in this solicitation, statement of work, and other attached documents, to include
technical documentation to support the services being offered. The proposal should not simply
rephrase or
restate the Government’s requirements, but rather, shall provide convincing rationale to address
how the offeror intends to meet these requirements. It is recommended that Technical responses
shall be limited to 5 Pages (12 Font, with 1” Margins).
b. Price:
The price(s) shall be specific, complete in every detail, and all-inclusive. Submit pricing for
all; not submitting pricing for all items will make your quote non-responsive to the solicitation.
Contractor shall state in their RFQ that the quote shall remain effective through 30 November 2025.
The price shall be based on a per completed assessment for each patient (see pricing schedule)
Basis for Award
In addition to price, best value will be utilized for this requirement. By submission of its offer,
the Offeror accepts all solicitation requirements, including terms and conditions, representations
and certifications, and technical requirements. Failure to meet a requirement may result in an
offer being determined technically unacceptable.
In order for an Offeror to be considered for award, the proposal must receive an “Acceptable”
rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any
non-price factor will not be further evaluated.
Ratings for Technical:
Acceptable – Proposal clearly meets the minimum requirements and salient characteristics outlined
in the solicitation.
Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.
For the purpose of award, the Government shall evaluate offers based on the evaluation factors
described below:
Factor 1 – Technical Capability of the Services Offered:
Indian Health Service (IHS) – Health Physicist – Radiation Surveys
Offerors shall provide brief description of technical characteristics and specifications of the
services stated in this solicitation, statement of work, and other attached documents, to include
technical documentation to support the services being offered. The proposal should not simply
rephrase or restate the Government’s requirements, but rather, shall provide convincing rationale
to address how the offeror intends to meet these requirements.
Factor 2 – Scheduling/Delivery (ARO):
Service: All aspects of the SOW and 24/7 uptime
Factor 3 – Past Performance:
Offerors must submit past performance that is current and relevant as defined herein. Offerors may
submit a minimum of 3 references and related information. Examples of their past performance with
their offer to include prime contract and subcontracts. Past performance information should contain
the following:
- Project title;
- Description of the project and equipment;
- Contract number;
- Contract amount;
- Government Agency/Organization;
- COR’s & CO’s name, address, and phone number;
- Current status, e.g., delivery after award date; and
- A brief narrative of why you deem the reference to be relevant to this effort.
Factor 4 – Price:
ALL applicable item numbers on the pricing schedule in the pricing schedule. All dollar amounts
shall be in whole dollars and whole cents.
8. Payment and Invoicing Instructions:
Invoices shall be prepared monthly with the following information CLEARLY identified on the
invoice:
1. Invoice Date and Number
2. Contract Number
3. Charges for service or products identified BY LINE ITEM Number
4. Brief description of products or services rendered
5. Charges should follow line item structure. Quantity, Unit of Issue, Unit Price and total amount
as applicable
6. Date of Service. Invoice date(s) must be within the applicable period of performance
Invoices shall be prepared and submitted electronically and in accordance with rates and terms as
stated in the Contract. Invoices should be submitted electronically to IPP.gov.
INVOICING PROCESSING PLATFORM (IPP)
Indian Health Service (IHS) – Health Physicist – Radiation Surveys
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving
Government Efficiency and Saving Taxpayer Dollars through Electronic Invoicing” directing Federal
agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.
Invoices submitted under any award resulting from this solicitation will be required to utilize the
Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and
Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the
Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis
(FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they
have not already done so. If your organization is already registered to use IPP, you will not be
required to re- register- however, we encourage you make sure your organization and designated IPP
user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at
(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
Note: Should an Offeror feel that use of the IPP would be unduly burdensome, the response to this
solicitation should include an explanation of this position for a determination by the Contracting
Officer.
9. Enclosures
Attachment 1 – Provisions and Clauses Attachment 2 – Volume II - Pricing Attachment 3 – Statement
of Work
Attachment 4 – Business Association Agreement
Attachment 5 – Tax Exemption
