Subject: Request for Proposals for Comprehensive Renovation Works at U.S. Government Property 43/2/152 - reference numbers PR15496566
Dear Prospective Offeror:
The U.S. Embassy in Lilongwe, Malawi is seeking proposals from General Contractors for comprehensive renovation works at U.S. Government 43/2/152 including:
-Fascia board replacement: Remove existing fascia board around the house and install new ones.
-Bathrooms repair – Master, Common and guest bathrooms.
-Install new floor tiles throughout the house, except in the master bedroom and the living room.
-Replace six Air Conditioning Units.
-Replace screens on the Veranda.
-Replace the wooden entrance doors with aluminum door frames.
-Repair the living room sliding door.
-Close off the laundry space from the kitchen.
-Replace shelving in the Pantry.
-Replace doors to bathrooms, bedrooms and powder room.
-Install pavers on the walkway from the main house veranda to staff quarters.
Enclosed is RFP for the works to be completed. If you would like to submit a quotation, please review the enclosures and follow the attached Bid Instructions. The Embassy intends to conduct a pre-proposal conference at the site to discuss and clarify conditions and requirements. The pre-proposal conference will be held on September 3, 2025, at 10:00am. Prospective offerors/quoters should contact the U.S. Embassy Lilongwe GSO Procurement office (LilongweGSOProcurement@State.gov) for additional information or to arrange entry to the residence. Proposals are due on September 21, 2025, at 14:00pm. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to LilongweGSOProcurement@State.gov.
In order for a quotation to be considered, you must also complete and submit the
following:
1.Signed SF-18/OF347 form
2.Acknowledgement of understanding and acceptance of the Statement of
Work and Specifications
3.Pricing
4.Additional information required to support Evaluation Criteria
5.Representations and Certifications
The U.S. Government intends to award a contract/purchase order to the qualified contractor submitting an acceptable offer at the lowest reasonable price. We expect to award a contract/purchase order based on initial proposals without holding post-submission discussions, although we may hold such discussions with companies in the competitive range if there is a need to do so.
Offerors must be registered or in the process of registering in the SAM.gov (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under U.S. Federal Acquisition Regulation (FAR) 4.1102. Failure to be registered at time of evaluating proposals may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to initiate registration immediately if they are interested in submitting a response to this requirement.
We welcome your interest in working with the U.S. Embassy in Lilongwe and look forward to reviewing your proposal.
