Sources Sought: Various kitchen equipment for the Pine Ridge Indian Health Service (IHS) Hospital
Sources Sought Notice Number: IHS1519546
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.
This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses.
Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 332215- Metal Kitchen Cookware, Utensil, Cutlery, and Flatware (except Precious) Manufacturing
- BACKGROUND
The Dietary Department provides daily nutritional support to patients and staff which requires the regular replacement of essential kitchen equipment. The department is required to follow food safety protocols and regulatory standards for food preparation.
2.1 OBJECTIVE
The primary objective of this acquisition is the procurement of essential kitchen equipment critical to daily foodservice operations, patient meal prep, and maintaining compliance with food safety standards.
- CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS (IF APPLICABLE)
The Contractor will be required to provide the listed items for the Pine Ridge IHS – Dietary Department.
- TYPE OF ORDER
This is a firm fixed price purchase order.
- ANTICIPATED PERIOD OF PERFORMANCE
Period of Performance: Date of award plus 365 calendar days
- PLACE OF PERFORMANCE
Pine Ridge, SD.
- REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE
Complete deliverables schedule listed below.
DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT REQUIREMENTS Amount
1 Magic Bullet Blender, Small, Silver, 11 Piece Set 2
2 Regency 24" x 48" x 74" NSF Chrome Stationary Wire Shelving 1
3 Taylor 9523 Digital Laser Infrared Thermometer 1
4 Hobart Legacy+ HL200 20 Qt. Planetary Stand Mixer with Guard & Standard Accessories 1
- 120V, 1/2 hp
5 Avantco MIX8GBK Black 8 Qt. Bowl Lift Countertop Mixer with Guard & Standard Accessories 1
- 120V, 4/5 hp
6 Regency Adjustable Flanged Foot 1
7 Regency 5" Heavy Duty Swivel Stem Casters for Work Tables and Equipment Stands - 4/Set 1
8 Regency Spec Line 30" x 30" 14-Gauge 304 Stainless Steel Commercial Open Base Work Table 3
9 Choice 14" Spoonula with Heat-Resistant Silicone Blade 10
10 Choice #8 Gray Thumb Press Disher - 4 oz 5
11 Choice #8 Gray Ergonomic Thumb Press Disher - 4 oz. 5
12 Baker's Lane Heavy-Duty Full Size 16 Gauge 18" x 26" Wire in Rim Aluminum Bun 3
/ Sheet Pans - 12/Case
13 Baker's Lane Half-Size Sheet Pan Extender (2" High) 3
14 Baker's Lane Full-Size Sheet Pan Extender (2" High) 3
15 Cambro 2 and 4 Qt. Clear Round Polycarbonate Food Storage Container Lid 12
16 Cambro 4 Qt. Clear Round Polycarbonate Food Storage Container 6
17 Cambro 2 Qt. Clear Round Polycarbonate Food Storage Container 6
18 Vigor SS1 Series 12 Qt. Stainless Steel Aluminum-Clad Double Boiler Set 1
19 Vigor SS1 Series 16 Qt Stainless Steel Aluminum-Clad Double Boiler Set 1
20 Vigor SS3 Series 12" Tri-Ply Stainless Steel Non-Stick Fry Pan with Excalibur Coating 2
21 Vigor SS3 Series 14" Tri-Ply Stainless Steel Non-Stick Fry Pan with Helper Handle and 2
Excalibur Coating
22 Vigor SS3 Series 8" Tri-Ply Stainless Steel Non-Stick Fry Pan with Excalibur Coating 2
23 Waring WFP16SCD Dice Combination Food Processor with 4 Qt. Clear Bowl, Continuous 1
Feed Attachment, and 3 Discs – 2 hp
24 AvaWeigh PCOS10 10 lb. Digital Portion Control Scale 1
25 Globe 519 Oil (4oz Can) 1
26 Vollrath 40952 12" Heavy Duty Meat Slicer with Safe Blade Removal System - 1/2 hp 1
27 Meat Slicer Safety Cleaning Kit 1
28 5 year extended warranty PWI 341531 1
29 5 year extended warranty PWI 373039 1
30 Shipping/Handling 1
- PAYMENT
Invoices shall be processed through the Invoice Processing Platform (IPP).
- Anticipated Period of Performance:
Period of Performance: Date of award plus one year
- Capability Statement/Information:
Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:
1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.
2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.
3. Documentation on the ability to provide a variety of kitchen equipment. To be considered capable of fulfilling this requirement evidence of an Offerors’ ability to fully satisfy the requirements described above must be provided.
4. The respondents’ Unique Entity Identifier (UEI) number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 332215- Metal Kitchen Cookware, Utensil, Cutlery, and Flatware (except Precious) Manufacturing or comparable NAICS
5. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.
6. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins.
7. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.
F. Closing Statement
Point of Contact: Mary Sarenana, Purchasing Agent, at mary.sarenana@ihs.gov
Submission Instructions:
Interested parties shall submit capability via email to mary.sarenana@ihs.gov. Must include Sources Sought Number IHS1519546 in the Subject line. The due date for receipt of statements is August 25th, 2025, 4:00 p.m. Mountain Standard Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
