Solicitation number 1232SA25Q0478 PMC Courier Service-Firm Fixed Price Contract is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. This is a 100% Total Small Business Set-aside. The associated NAICS code is 492110 (Couriers and Express Deliver Services), with a small business size standard of 1500 employees and a PSC Code of R602 (Support-Administrative: Mailing/Distribution).
This acquisition is for the following item as identified in the Line Item Number(s): 0001 Base Period-PMC Courier Services
See attached RFQ 1232SA25Q0478 The Government anticipates award of a Firm Fixed Price contract.
The vendor shall submit quotes via email to christopher.tomlin@usda.gov and with a subject line of “Quote:1232SA25Q0478 – “PMC Courier Services”. Only those quotes received by this date and time will be considered for award. Quotes shall be good for a period of 90 calendar days from the date of quote submission. Submission of the quote that does not contain all items requested below may result in elimination from consideration for award.
Responses must include the following items:
Cover page: The cover page shall include the company name, point of contact, address, telephone number, e-mail address, and RFQ number. Additionally, a signed acknowledgement of amendments (applicable only if any amendments are issued against this solicitation). The information contained in the cover page shall not be included in the technical section submittal.
Technical Section Submittal: The technical section submittal shall address the information required in
Attachment 1 – Statement of Work and demonstrate the technical capability and qualifications to meet Attachment 1 – Statement of Work. This submittal should be specific, detailed, and complete enough to clearly and fully demonstrate understanding of the requirements and inherent problems associated with the objectives of this procurement. Quotes which merely paraphrase the requirements of the Government’s statement of work or use such phrases such as “standard procedures will be employed” and “well-known techniques will be used” will be considered unacceptable and may not be considered further.
Price Section Submittal: Vendors shall provide a completed price schedule as outline in section 10 Pricing above. No pricing information shall be submitted with the technical section submittal. Any technical information included in the price section submittal will not be considered.
Only the required minimum amount of information is requested to provide for proper evaluation. Efforts should be made to keep quotes as brief as possible, concentrating on substantive information essential for proper evaluation. All information submitted shall be current as of the month this RFQ was issued and shall be specific and complete. The proposal shall be prepared in a format compatible with PC and capable of being viewed using commonly available software such as Microsoft Office or Adobe Reader.
Acceptable rating in Past Performance evaluation. Past performance will be evaluated in accordance with FAR 13.106-2. Past Performance will be rated on an “acceptable” or “unacceptable” basis. The apparent successful, prospective contractor must have acceptable past performance. System for Award Management (SAM.gov) exclusions list, Federal Awardee Performance and Integrity Information System, and Contractor Performance Assessment Reporting System (CPARS) shall be considered as part of the past performance evaluation process. Any past performance that is found to be “negative”, shall result in the entire Past Performance rating as “Unacceptable”. “Negative” is defined as any CPARS past performance evaluation rated less than “Satisfactory”, any Terminations for Default/Cause, or any negative performance references will be rated as ‘Unacceptable’. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Any past performance that is found to be “negative”, shall result in the entire Past Performance rating as “Unacceptable” making the overall Technical Acceptability as “Unacceptable”.
All responses shall be submitted electronically to Christopher.tomlin@usda.gov .
The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made.
See attached RFQ document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically.
Quotes must be received via email to christopher.tomlin@usda.gov by time specified in the solicitation.
