THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR DRAWINGS AVAILABLE AT THIS TIME.
This is a Sources Sought Synopsis announcement, a market survey for information to be used for preliminary planning purposes. The information received will be used within the Navy to facilitate the decision-making process and will not be disclosed outside of the agency. The intent of this Sources Sought Synopsis is to identify potential qualified Small Businesses, U.S. Small Business Administration (SBA) certified 8(a) Businesses, SBA certified HUBZone Small Businesses, Economically Disadvantaged Women-Owned Small Businesses, Women-Owned Small Business, and/or Service-Disabled Veteran-Owned Small Businesses. This Sources Sought Synopsis is one facet in the Government’s overall market research regarding whether the proposed solicitation will be issued as a competitive set-aside or as full and open (unrestricted). No procurement strategy will be determined based solely on the information received in response to this Sources Sought Synopsis.
No reimbursement will be made for any costs associated with providing information in response to this announcement or any requested follow-up information. This notice does not constitute a Request for Proposal and is not to be construed as a commitment by the Government for any purpose other than market research. Respondents will not be notified of the results of this market research.
The Naval Facilities Engineering Systems Command, Mid-Atlantic (NAVFAC MIDLANT) is seeking eligible Small Businesses, Small Disadvantaged Businesses, Women-Owned Small Businesses, Service-Disabled Veteran-Owned Small Businesses, certified HUBZone Small Businesses and certified 8(a) Businesses, with current relevant qualifications, experience, personnel, and capability to perform a proposed contract.
AN INDEFINITE DELIVERY / INDEFINITE QUANTITY CONTRACT FOR CONSTRUCITON MAINTENANCE FOR ROOFING REPAIR/REPLACEMENT FOR GOVERNMENT SITES IN THE PHILADELPHIA AND MECHANICSBURG PENNSYLVANIA AREA OF RESPONSIBILITY IS ANTICIPATED.
The total contract term is anticipated to be five (5) years; a base year with four (4) option years.
General Work Requirements:
This is an Indefinite Delivery, Indefinite Quantity contract to provide roof repair and replacement and various types of maintenance repairs and preparations associated with roof repair and replacement.
Roof repair, replacement, and maintenance work will be performed at the three (3) Department of the Navy Sites, listed below:
- Philadelphia Naval Business Center (PNBC), 4921 South Broad St, Philadelphia PA 19112
- Naval Support Activity Philadelphia (NSA-P), 700 Robbins St, Philadelphia PA 19111
- Naval Support Activity Mechanicsburg (NSA-M), 5450 Carlisle Pike, Mechanicsburg PA 17050
The Contractor must furnish all hazmat testing, hazmat remediation, mold remediation, labor, materials, equipment, tools, transportation, supervision, safety, surveys, engineering layout work, quality control, traffic control, and management necessary to fulfill the requirements of task orders issued by the Contracting Officer under this contract. Each task order must be executed in a timely manner, with safety as a priority and quality work as the final product. The Government contemplates that one contract will be awarded for this solicitation. The projects shall be administered by the specific base location of the work.
The total estimated magnitude of construction for this contract (base period plus option years) is $25,000,000.
The anticipated award of this contract is December 2025.
The appropriate North American Industry Classification System (NAICS) code for this procurement is 238160 – Roofing Contractors, with a standard size of $19M.
Should the resulting solicitation be a set-aside for small business or 8(a) concerns, the resulting contract will include FAR 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008), which states that it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded. A joint venture agrees that, in the performance of the contract, 85 percent will be performed by the aggregate of the joint venture participants. In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions. In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.
Interested sources are invited to respond to this sources sought announcement by using the forms provided under separate files titled Sources Sought Contractor Information Form and Project Data Form. The following information shall be provided:
- Contractor Information: Provide your firm’s contact information including Unique Entity Identifier (UEI) and CAGE Code.
- Type of Business: Identify whether your firm is a Small Business, SBA certified 8(a), SBA certified HUBZone, Service-Disabled Veteran-Owned, and/or Economically Disadvantaged Women-Owned Small Business, or Women-Owned Small Business concern. If you are submitting as a mentor-protégé joint venture under the 8(a) program, you must provide SBA approval of the mentor-protégé agreement to be considered as small for this procurement. For more information on the definitions or requirements for these small business programs refer to http://www.sba.gov/. Responses must include identification and verification of the firm’s small business status.
- Bonding Capacity: Provide your surety’s name, your maximum bonding capacity per project and your aggregate maximum bonding capacity. The aggregate bonding capacity must be no less than $5M to be deemed acceptable for this notice.
- Experience: Submit a minimum of three (3) up to a maximum of five (5) recent specific government or commercial contracts/projects your firm has performed to best demonstrate your experience on relevant projects that are similar in size, scope and complexity. Do not utilize experience of a proposed subcontractor to demonstrate experience for your firm. A specific project is a single project or a single task order under an indefinite quantity contract. Recent is defined as having been 100% completed within the five (5) years prior to the submission due date. A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project and will not be considered; rather, Offerors shall submit the work performed under a task order as a project.
A relevant project is further defined as:
Size: A final construction cost of $150,000 or greater for new roof project/roofing portion of the construction project.
Scope/Complexity: New construction, removal, repair and/or replacement of at least one (1) of the following type of roofing systems:
- PVC
- TPO
- E.P.D.M
- Slate
- Liquid-applied roofs
- Standing seam metal roofing
- Transite panels
Each project submitted does not require demonstrated experience with all of the above listed scope/complexity components, but collectively, they must demonstrate experience with at least three (3) of the five (5) roofing system types.
Note: Capability will only be satisfied on projects that are considered relevant in terms of size/scope /complexity and completed within the specified time period.
This will be an Indefinite Quantity Contract to provide roof repair and replacement, and various types of maintenance repairs and preparations associated with roof repairs and replacement. Other incidental types of work associated with roof repair and replacement is included and may be ordered for industrial, commercial and residential locations indicated within each work order.
Handling Concurrent Task Orders: Describe the Contractor’s ability to handle multiple simultaneous projects in Philadelphia and Mechanicsburg PA locations area locations including the maximum number of task orders under Indefinite Delivery Indefinite Quantity (IDIQ) contract where Contractor is prime contractor. Specify if these task orders were under a single contract or multiple contracts. Also, describe Contractor’s approach and capabilities to perform emergency repairs.
The Government will use responses to this Sources Sought Synopsis to make appropriate acquisition decisions. The Capabilities Statement for this sources sought is not expected to be a proposal, but rather short statements regarding the company’s ability to demonstrate existing-or-developed expertise and experience in relation to the areas specified herein. Submission of Capabilities Statement is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirements to be consistent with industry capabilities.
RESPONSES ARE DUE ON Wednesday, 06 August 2025 by 2:00 P.M. EDT. The submission package shall ONLY be submitted electronically to Brittany Cristelli via email at brittany.n.cristelli.civ@us.navy.mil and MUST be limited to a 4Mb attachment. You are encouraged to request a "read receipt." Responses received after the deadline or without the required information will not be considered.
Questions or comments regarding this notice may be addressed by email to Brittany Cristelli at Brittany.n.cristelli.civ@us.navy.mil
