"SEE ATTACHED"
Request for Quotation (RFQ) 19NL80-25-Q-0068 Automobile Purchase
The Embassy of the United States of America, The Hague, invites you to submit your best competitive quote for the supply and delivery of one (1) vehicle as per below specifications and requirements. Offerors must read this RFQ including the clauses in its entirety before submitting an offer.
1. Introduction:
The purpose of this Statement of Work (SOW) is to outline the requirements and specifications for the procurement of a luxury 7-PAX SUV for official use. The vehicle will be used to transport personnel and official visitors, ensuring comfort, safety, and reliability.
2. Scope of Work: The contractor shall provide one (1) 7-PAX SUV that meets or exceeds the specifications
outlined in this document. The vehicle must be new, Gasoline powered and equipped withthe features and capabilities as specified below.
3. Specifications:
4-Door Luxury Sports Utility Vehicle which will be used for operations and high-level visits in the Benelux region. All-wheel drive, Engine size; 2.0 liters or greater. Suitable for 7 passengers (3rd row seating) as the minimum requirement.
3.1 General Requirements:
• Metallic, Solid Paint (color black)
• EURO Spec
• USB or electricity ports
• Air Conditioning (front and rear controls)
• Fully carpeted / Floor Mats
• Heated Seats
•Ability to disable the start-stop system (if applicable)
• Leather interior
• Full sized spare tire or run-flat tires or tire repair kit (minimum one of three)
• Smart Phone Integration (Android Auto or Apple Car Play)
Engine/Transmission:
• Engine: 2.0 liter or greater
• Gasoline (No Diesel or full electric vehicles)
• Automatic Transmission
• Full-Time All-Wheel Drive
• All-Wheel Steering
Safety:
• Modern Safety Features
• Rear View Camera
• Driver/Passenger Air Bags
• Side Air Bags
• Power Folding Mirrors
• Sat Nav/ GPS
• Bluetooth
3.2 Trade In Vehicle:
• Volvo XC 90 (2015) Estimated current mileage: 65.000 km *Trade-In Option: Vendors are encouraged to submit offers that include or exclude the trade-in of a 2015 Volvo XC90. The trade-in is optional and not a mandatory component of the solicitation. Offers will be evaluated based on overall value and compliance with the requirements outlined in the Statement of Work.
4. Deliverables
The contractor shall deliver the following:
• One (1) 7-PAX SUV meeting the specifications outlined in the Statement of Work.
• All necessary documentation, including the vehicle's manual, warranty information, and maintenance schedule.
5. Delivery Schedule
The vehicle must be delivered within three (3) months from the date of contract award, or as determined by the Contracting Officer.
The delivery location will be: • US vendors will deliver to the US Despatch Agency in New York. The exact address will be provided upon award.
• Non-US vendors will deliver to the United States Embassy Warehouse, Zinkwerf 57-59, 2544 EC The Hague, The
Netherlands.
Shipping must be free on board (FOB) destination OCONUS (Outside Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
6. Acceptance Criteria
The vehicle will be inspected upon delivery to ensure it meets all the specifications and requirements outlined in this SOW. Acceptance will be based on the successful completion of the inspection and verification of all features and capabilities.
New Equipment ONLY; NO remanufactured or "gray market" items.
7. Warranty and Maintenance
The contractor shall provide a comprehensive warranty for the vehicle, covering all parts and labor for a minimum of 3 years. Additionally, the contractor shall provide a maintenance schedule for the vehicle.
Your offer must be submitted in English, via email to TheHagueContracts@state.gov marked RFQ# 19NL80-25-Q-0068 and must be received on or before August 18, 2025, at 4 p.m. local time Offers received after the deadline will not be considered.
The U.S. Government intends to award a Purchase Order, to the responsible offeror submitting the lowest quotation which is technically acceptable. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted. This RFQ does not commit the US Embassy The Hague, The Netherlands to make any award. The Embassy may cancel this RFQ or any part of it at any time. The Contracting Officer reserves the right to reject all quotations and to waive any information, or minor irregularities in quotations received.
The Embassy is exempted from local taxes, offers must exclude all taxes. If needed, the Embassy will request a tax exemption certificate from the local tax authorities.
Your quotation must be submitted electronically to TheHagueContracts@state.gov in MSWord, MS-Excel, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. Completed (Standard Form) SF-18 (boxes 8, 11, 12, 13, 14, 15 & 16).
2. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s
proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Please direct any questions regarding this Request for Quotations to: TheHagueContracts@state.gov
Sincerely,
Jonathan P. Wedd
Contracting Officer
