Amendment 1
The purpose of this amendment is to respond to questions received.
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This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.
This notice is being issued as a Request for Quotation (RFQ) under solicitation number 80LARC905745Q for delivery of 200,000lbs Virgin (unused) 1,1,1,2 Tetrafluoroethane (R-134a). R-134a shall conform to all requirements of the ARI-700 standard for new refrigerants.
The provisions and clauses in the RFQ are those in effect through FAC 2025-04.
This acquisition is a 100% total small business set-aside.
The NAICS Code and Size Standard are 325120 and 1,200 employees respectively. The Offeror shall state in their offer their size status for this acquisition.
Notice to SBA qualified Nonmanufacturers and Wholesale Suppliers: This is a Nonmanufacturer Rule (NMR) Qualifying NAICS under FAR 19.505(c). However, an active SBA waiver (reference 71 Fed. Reg. 24889) applies to this solicitation waving the NMR. Accordingly, Offerors are permitted to provide end products from manufacturers not certified as small business concerns under the NAICS.
All responsible sources may submit an offer which shall be considered by the agency.
Initial delivery to NASA Langley Research Center, Hampton VA is required on or around October 15, 2025, after receipt of the fully executed purchase order contract. Delivery shall be free on board (FOB) Destination. The selected Offeror shall work with the End-user Technical Representative (TR) for delivery point specifics after award.
The payment terms will be NET 30. No partial payments or deliveries are acceptable (notwithstanding NASA understands this quantity of gas may require multiple bulk tank trucks).
Offers for the items(s) described above must include, solicitation number, FOB destination to this NASA Center, proposed delivery schedule, discount/payment terms, warranty duration, taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items
The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:
FAR - https://www.acquisition.gov/browse/index/far
NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf
Offerors shall provide the information required by FAR 52.212-1, Instructions to Offerors-Commercial Items (SEP 2023) which is incorporated by reference. Addenda to FAR 52.212-1 are as follows: All additional clauses and provisions are added by attachment.
All Offerors shall complete electronic annual representations and certifications at SAM.gov with its offer.
If the end product(s) offered is other than domestic end product(s) as defined in the clause 52.225-1 entitled "Buy American Act -- Supplies," the Offeror shall so state and shall list the country of origin.
The Government will award a contract resulting from this solicitation on a “Lowest Price Technically Acceptable (LPTA)” basis. Award will be made to the Offeror submitting the lowest price quote, based on all contract line items totaled, that meets the attached specifications and is determined responsible by the Contracting Officer.
At a minimum, quotations shall include the following:
(a) Price per pound of virgin R-134a for each separate line-item deliverable
(b) Overall Total Price for each separate line-item deliverable
(c) Delivery F.O.B. Destination to NASA Langley Research Center (Located on Langley Air Force Base adjacent to the Center)
(d) Lead time as applicable to each delivery specified in the SOW
(e) Quotations shall remain valid for 30 days unless otherwise expressly stated in the quotation
Economic Price Adjustment – Standard Supplies. A purchase order resulting from this solicitation will allow for economic price adjustment in accord with FAR 52.216-2. Offerors shall adhere to the requirements set forth by the clause for all future decreases or increases in the applicable established price after award.
FAR 52.212-4, Contract Terms and Conditions-Commercial Items, (NOV 2023) is applicable. Addenda to FAR 52.212-4 are as follows: All additional clauses and provisions are added by attachment.
FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, (DEVIATION FEB 2025) (JAN 2025) (DEVIATION) is applicable. Addenda to FAR 52.212-5 are as follows: All additional clauses and provisions are added by attachment.
NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at : https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf
This posting, in addition to any attached documents, will be available on www.Sam.gov. Potential Offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments.
All contractual and technical questions must be submitted electronically via email to Daphne G. Darden at daphne.g.darden@nasa.gov no later than 4:30pm EDT on 21 JUL 2025. Telephone questions will not be accepted. Official answers to questions will be posted to the solicitation at Sam.gov.
Responses to this combined synopsis/solicitation must be received via email to Daphne G. Darden at daphne.g.darden@nasa.gov no later than 4:30pm EDT on 30 JUL 2025. Interested vendors MUST include the solicitation number in the subject line of their emailed quote in order to be considered for award.
The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.
Failure to submit a complete electronic quotation by the due date and time specified for this RFQ shall result in the quotation being considered late, and shall be handled in accordance with FAR 52.212-1, Instructions to Offerors-Commercial Items (SEP 2023).
