THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice is marked as proprietary and will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS code 332911 Industrial Valve Manufacturing (size standard of 750 employees). Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide Medical Gas and Vacuum System Valves that at a minimum meets the following salient characteristics with a brand name or equal product for the VA Northport Medical Center, Healthcare System: Northport VA Medical Center 79 Middleville Road Northport, NY 11768 Northport VA Medical Center (NPVAMC) is seeking a qualified contractor certified in American Society of Sanitary Engineering (ASSE) 6010, ASSE 6020, ASSE 6030 and ASSE 6040 to install additional Medical Gas and Vacuum valves to the existing Oxygen Medical Air and Medical Vacuum system for patient care at the Northport VAMC. Northport s Medical Gas and Vacuum System is comprised of Medical Gas and Vacuum Systems that store, generate, and supply oxygen, compressed air, carbon dioxide, nitrous oxide, vacuum and nitrogen to patient care areas and associated alarm panel system. The scope under this contract, the contractor will install: Sixteen (16) Vacuum and Medical Air Zone Valves and, One (1) Vacuum Zone Valve. Location within Building 200 Room Numbers Installation Required Unit 34 40-51 Vacuum and Medical Air Zone Valves Unit 34 52-64 Vacuum and Medical Air Zone Valves Unit 32 35-46 Vacuum and Medical Air Zone Valves Unit 32 A3, 18-24 Vacuum and Medical Air Zone Valves Unit 33 & Hemodialysis B3, 5-14 Vacuum and Medical Air Zone Valves Unit 33 & Hemodialysis B3, 17-29& Vacuum and Medical Air Zone Valves Unit 33 & Hemodialysis Hemo Suite, A3. 46-48 Vacuum and Medical Air Zone Valves B2 6-17 Vacuum and Medical Air Zone Valves B2 18-30 Vacuum and Medical Air Zone Valves B2 42-53 Vacuum and Medical Air Zone Valves B2 54-61 Vacuum and Medical Air Zone Valves First Floor A1, 26-29 Vacuum and Medical Air Zone Valves First Floor Cysto Vacuum Zone valves First Floor Pulmonary Vacuum and Medical Air Zone Valves First Floor IR A1-16 Vacuum and Medical Air Zone Valves At minimum the installation will conform to the below requirements. Placement: Install zone valves in accessible corridors or designated areas outside of the patient rooms they serve. Avoid placing valves directly inside patient rooms. Ensure clear line of sight and easy access to the valve. Accessibility: Mount the valve box at a standard height for easy operation. Provide a visible and removable cover for the valve box. Labeling: Clearly label each zone valve box with the specific area it controls. Use color coding or standardized signage for identification. Wall Separation: Always install the zone valve on a wall that separates it from the patient care area it controls. Compliance with NFPA 99: Refer to the latest version of NFPA 99 for detailed requirements regarding zone valve installation, including specific locations, design, and testing procedures. Important Considerations: System Design: Consult with a qualified medical gas system designer to ensure proper zoning and valve placement based on the layout of the patient care area. Emergency Procedures: Train healthcare staff on the proper operation of zone valves in case of emergency situations requiring isolation of gas supply to specific areas. (c) Regular Maintenance: Establish a maintenance schedule for routine inspections and testing of zone valves to ensure their functionality Contractor Qualifications: a. In accordance with VHA Directive 7515(1), the contractor shall be certified in American Society of Sanitary Engineering (ASSE) 6010 for system installations, ASSE 6020 for system inspections, ASSE 6030 for systems verifier, and ASSE 6040 systems maintenance whichever is applicable to the work contracted to perform. b. Contractor shall be licensed and certified to provide the testing and inspection services specified in this contract. c. Contractor shall hold a current and valid ASSE Medical Gas Verifier 6030 certification, ensuring all qualifications meet the requirements as stated in the latest version of NFPA 99. (1) Any personnel representing the contractor and performing the actual inspections shall also be qualified to at least the ASSE Medical Gas Verifier 6030 certification level. (2) The Contractor shall provide copies of the certifications upon acceptance of any contract award, or no work shall be performed, nor accepted, until proof of licensing is verified. d. Contractor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the COR or their designee, presented upon initial contract issuance and each time certificates are updated. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the CO and COR prior to award of the contract. e. The contractor personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. No weapons are permitted on the premises. Medical masking in all required areas or as requested due to protocols established at time of entry. FACILTY RESTRICTION GUIDELINES a. General Contractor s employees and sub-contractor employees shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge. See Construction Security Requirements in the specifications for the full requirements. b. The GC shall not proceed with mobilization until after Veteran Affairs acceptance of all required submittals. c. Work areas limited to patient care areas, Emergency Room, Intensive Care Units, Surgical Suite (Operating Room) and other life support patient areas may require delays to the contractor. Contractor shall schedule around required delays by the hospital staff and may have to repeat attempts to complete testing in these areas. These delays shall be coordinated with Contracting officer Representative (COR). d. All work shall be in accordance with National Fire Protection Association (NFPA), Compress Gas Association (CGA), Occupational Safety and Health Administration (OSHA), VA standards, and other related codes. e. All work shall be completed within the calendar year and month specified in the Cost/Price schedule. f. All work shall be coordinated with the COR in advance. g. All shutdowns shall be coordinated in advance at least 2 weeks in advance with COR. Shutdown might occur at hours outside of traditional 1st shift, on Holidays, or on weekends. Include such implications in quote. h. Personnel performing work are subject to all the rules of the NPVAMC. i. Contractor tools and equipment shall be continuously under direct line of sight supervision of the contractor. No tools or equipment can be left at the individual work sites overnight must put away each day. j. Contractor shall clean-up work sites Daily. No debris can be left at work sites. No tools or contractor equipment may be left at the work site unattended or outside of working hours. k. Contractor preforming medical gas testing shall provide all necessary certifications, and other related documentation before the start of testing to COR. l. Contractor shall visit the work sites and verify all existing conditions and include all such implications in the quote. m. All work to be completed per provided SOW. SUBCONTRACTORS No portion of the work shall be subcontracted without prior written consent of the Contracting Officer. If the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s). The contractor shall, however, remain fully liable and responsible for the work to be done by his/her subcontractor(s) and shall assure compliance with all requirements of the contract. HOURS OF OPERATION: Contractor shall perform work Monday through Friday between the hours of 7:00 AM - 3:30 PM EST, excluding Federal holidays, and any other day specifically declared by the President of the United States. For working outside the hours as defined in this contract, the vendor shall give 14-day notice to the Contracting Officer Representative (COR) so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. All work to be coordinated around an operational medical center as to minimize impact to patient care. Federal Holidays and National Holidays observed by the VA Hospital are: New Years Day Labor Day Martin Luther King Day Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth WARRANTY Contractor shall provide warranty on the integrity of parts and equipment installed supporting the Medical Gas Delivery and Vacuum System of NPVAMC. The warranty period shall be for one (1) year after completion of work. SAFETY PRECAUTIONS a. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. b. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property. c. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants. d. No flammable liquids shall be stored or used in the medical center. e. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction. f. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads. g. The Contractor shall comply with a Water Infection Control Risk Assessment (WICRA) which will be developed with the COR and the Infection Control Practitioner assigned to the project at the initial walkthrough. Multiple WICRA's may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. The Contractor shall also comply with an Interim Life Safety Measures (ILSM) which will be developed with the COR. INFORMATION SECURITY / PRIVACY / RECORDS MANAGEMENT a. This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system. b. VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information. c. The Department of Veterans Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained annually on privacy requirements. Privacy represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal. d. This document (20939 training) satisfies the basic privacy training requirement for contractor, volunteer, or other personnel only if the individual does not use VA sensitive information or protected health information (PHI) in any form such as electronic or paper or have access to any VA computer system. e. The Contracting Officer Representative (COR) is responsible to obtain this training from the contractor and to maintain according to the Records Control Schedule (RCS 10-1). The contractor will provide all services necessary to install seventeen (17) oxygen/air/vacuum zone valves, at specified locations below by a certified ASSE 6010 NFPA credentialed medical gas installer. The installer will supply all required equipment, tools, supplies needed to complete the work and meet current standards, VISN requirements for specifications, state and local regulatory codes. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this sources sought notice? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items? (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (13) Please provide your Sam.gov Unique Entity ID number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. Responses to this notice shall be submitted via email to Jonatan.rondon@va.gov, Telephone responses shall not be accepted. Responses must be received no later than July 7th, 2025. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
