Sources Sought: Medical Physicist Services for the Indian Health Service (IHS) Pine Ridge Service Unit (PRSU), Pine Ridge, South Dakota; Kyle Health Center (KHC), Kyle, South Dakota and Wanblee Health Center (WHC), Wanblee, South Dakota.
Sources Sought Notice Number: PRIHS-SS-25-1514177
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.
This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses.
Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 541690, Other Scientific and Technical Consulting Services.
OBJECTIVE
To provide medical physics services for the Pine Ridge Comprehensive Health Care Facility (PRCHCF). This survey will also include the Kyle Health Center and the Wanblee Health Center.
SCOPE
All work shall be performed by a Qualified Medical Physicist (QMP) or the QMP must be onsite providing direct quality control supervision during measurements made by a medical physicist assistant/technician. A Qualified Medical Physicist is a person who is certified by the American Board of Radiology, American Board of Medical Physics, or the Canadian College of Physicists in Medicine. The contractors must submit evidence of board certification with their submittal.
TYPE OF ORDER
Firm Fixed-Price, Non-Personal Service, Commercial Item, Purchase Order.
ANTICIPATED PERIOD OF PERFORMANCE
Period of Performance: Date of Award through one-year.
PLACE OF PERFORMANCE
Pine Ridge Service Unit Kyle Health Center Wanblee Health Center
607 Indian Health Rd 1000 Health Center Rd 210 1st Street
Pine Ridge, SD 57770 Kyle, SD 57752 Wanblee, SD 57577
Inspection and acceptance will take place at time of delivery by appointed staff.
DELIVERY SCHEDULE/REQUIREMENTS
All work shall be performed during business hours of 8:00 am to 5:00 PM., Monday through Friday. Alternate performance schedule will have to be discussed and agreed upon with the POC.
Primary Point of Contact (POC):
Patricia R. Cummings, Radiology Supervisor 605-867-3084 or patty.cummings@ihs.gov
INVOICING
Will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.
The IPP website address is: https://www.ipp.gov. If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.
CAPABILITY STATEMENT/INFORMATION:
Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:
A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement.
Information in sufficient detail of the respondent’s (a) current capability and capacity to provide food items and (b) examples of prior completed Government contracts and other related information.
The respondents’ Unique Entity ID (UEI) number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 541690 – Other Scientific and Technical Consulting Services.
All respondents must register on the System for Award Management (SAM) located at http://www.sam.gov/.
Geographic Coverage: Please identify the areas of the United States where your organization provides these services.
Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.
Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.
CLOSING STATEMENT
SUBMISSION INSTRUCTIONS:
Interested parties shall submit capability via email to Kim Carpio, Purchasing Agent, at kim.carpio@ihs.gov. Must include Sources Sought Number PRIHS-SS-25-1514177 in the Subject line. The due date for receipt of statements is July 7, 2025, 3:00 p.m. Mountain Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.
