Sources Sought Sources Sought: Pain Therapy Spinal Endoscopic surgery equipment NAICS Code: 339112 Notice Type: Sources Sought This is a Request for Information (RFI) only; it is not a request for quotations or offers. 52.215-3 -- Request for Information or Solicitation for Planning Purposes (Oct 1997) (a) The Government does not intend to award a contract based on this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation. (b) Although the proposal and offeror are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal. (c) This solicitation is issued to conduct market research to identify potential sources for procuring an Endoscopic Spinal Surgery equipment set for the TVHS Nashville VA Medical Center in Nashville, TN. See attached DRAFT specifications. This is a request for information and sources only, which may or may not lead to a future solicitation. This is not a request for proposal (RFP). The VA will not pay for any information received resulting from this sources sought notice. Information should be forwarded to the Contract Specialist. Any questions should be addressed to the Contract Specialist, in writing, at the email address provided. Because this is a request for information only, answers to questions will not be posted. If your organization has the capability to provide these items and is interested in this opportunity, please respond to James Moore, Contracting Specialist, Network 09 Contracting Office (NCO 09) via e-mail at james.moore20@va.gov. Please address the following in your responses: Point of contact, DUNS Number, complete mailing address, telephone number, and email address. Product literature on items that are offered to meet the required specifications. Socioeconomic status. The deadline for this information is 10:00 AM Central Time on Friday, May 13th, 2025. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with the FAR, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. STATEMENT OF WORK 626-25-2-313-0095 GENERAL INFORMATION 1. Title of Project: Endoscopic spine surgery at Tennessee Valley Healthcare System 2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. This project will establish the tools and develop the expertise for performance of endoscopic spine surgery at Tennessee Valley Healthcare System (TVHS). Endoscopic spine surgery is the most minimally invasive and least morbid approach to spine surgery for selected individuals and can sometimes offer longer response to commonly used pain procedures. 3. Background: Spine conditions are prevalent among Veterans and are a common cause of pain and disability. Endoscopic spine surgery has been shown to lead to similar surgical outcomes with less morbidity in appropriately selected patients. Endoscopic spine surgery can also be used to improve the outcomes of common pain procedures and offer treatments for conditions that do not have effective treatments. Currently, these techniques are not available to Veterans at TVHS, so they seek this care in the community, receive more invasive surgery, or are not offered effective treatment. This project will allow providers at TVHS to access and master the tools of endoscopic spine surgery and broaden the availability of safe and effective spine procedures for Veterans at TVHS. Data will be collected to describe TVHS experience with this technology to share the values and challenges of this technology throughout the VA system. 4. Performance Period: The contractor shall complete the work required under this SOW in 21 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. B. GENERAL REQUIREMENTS 1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. 2. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 5 business days from the date of receipt. The contractor shall have 5 business days to deliver the final deliverable from date of receipt of the Government s comments. 3. If for any reason any written milestone deliverable cannot be reviewed by the COR and delivered back to the contractor within the scheduled time frame, the COR is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. If deliverable cannot be delivered within the scheduled time frame, compensation may be due to the contractor. C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the contract. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the contract as defined in the technical proposal. Deliverable One: A detailed work plan and briefing. Task Two: The contractor shall provide endoscopic spine surgery equipment to interface with TVHS existing video system, to allow performance of lumbar transforaminal discectomy, lumbar foraminoplasty, lumbar interlaminar discectomy, lumbar laminectomy, foraminotomy and facetectomy, and denervation procedures in the cervical, thoracic, lumbar, and sacral spinal areas. This includes all reusable equipment as listed in the equipment quote and punctual supply of consumable equipment as listed in the consumables quote to allow scheduling of operations at TVHS in a timely fashion. Technical support will also be provided to ensure the equipment functions as intended for its intended lifespan with repairs and temporary replacements as appropriate when equipment is properly used. Deliverable Two: Endoscopic spine equipment per quote and consumables per quote, with collaboration with TVHS to ensure timely replenishment of stock of consumables. Access to technical support for troubleshooting, repairs, and temporary equipment replacements as needed. Task Three: The contractor shall provide training for clinicians and operating room staff in the use and care of the equipment, instrumentation, and consumables, as well as the interface with existing video platforms. Deliverable Three: Clinicians will be trained at TVHS and off-site on use of equipment and consumables. Operating room and sterile processing staff will be trained on-site on appropriate set-up, use, and care of equipment and consumables. SCHEDULE FOR DELIVERABLES 1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified. 2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same. 3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. If deliverable cannot be delivered within the scheduled time frame, compensation may be taken from the contractor. 4. If for any reason any cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. If deliverable cannot be delivered within the scheduled time frame, compensation may be taken from the contractor. E. Salient Characteristics Endoscopic Spine Surgery System 1) Essential/significant physical, functional, or performance characteristics. Salient Characteristics Instrument Set, for sterilization, storage and transport with instrument holders. Motor Control Unit for Orthopedics, Spine Surgery and Bronchoscopy Remote Footswitch (2) Pedals (2) Buttons (Backup cable) Power Supply Unit Reusable Connection Cable Optical scopes used for visualization. Capability to connect to existing video displays and recorders. Rongeurs Punches Trephines Chisels Bone drills Bipolar radiofrequency probes Irrigation system Supplies are disposable (drill bits, bipolar probes, irrigation tubing, access needles and k-wires). Provide training to all OR and support staff. Reusable, Graduated, and color codes If your organization has the capability to provide these items and is interested in this opportunity, please respond to James Moore, Contracting Specialist, Network 09 Contracting Office (NCO 09) via e-mail at james.moore20@va.gov. Please address the following in your responses: Point of contact including complete mailing address, telephone number, and email address. SAM UEI number Product literature on items that are offered to meet the required specifications. Socioeconomic status. The deadline for this information is 10:00 AM Central Time on Friday, May 13th, 2025.
