STATEMENT OF WORK (SOW)/PERFORMANCE WORK STATEMENT (PWS) (TEMPLATE w/EXAMPLES) STATEMENT OF WORK PROJECT : 632-21-118 ICU AND 200N ROOFS Page 10 of 15 Page 15 of 15 STATEMENT OF WORK (SOW)/PERFORMANCE WORK STATEMENT (PWS) (TEMPLATE w/EXAMPLES) Page 10 of 15 BACKGROUND The project includes the replacement of the Building 200ICU roof (approximately 7000 sq.ft.) and building 200N flat roof (approximately 14,000 sq.ft.) at the main hospital building located in the Northport VA Medical Center. The flat roofs are scheduled to be fully replaced, although the existing sloped metal roofs and parapets will remain. There is an existing skylight (which will not be replaced) in the center portion of the 200N building (approximately 1,000sf) which is flashed into the roof on three sides. There are also metal fascia wall panels at the 200N building (approximately 2,300 sf) , also not included into the project. This project shall furnish all necessary professional Construction services to replace roofs on the ICU and 200N buildings in accordance with the project drawings, specifications and Veterans Administrations guidelines for the Northport VAMC. Contractor shall provide all labor, material, tools, equipment, expertise, administration, supervision, and transportation as necessary to perform all work in accordance with provided contract specifications, all documents attached to the contract. SCOPE OF WORK ICU Roof The existing ICU roofs are functioning but exhibit poor drainage, internal roof-ply saturation (evidenced by roof core sampling) and age-related issues. Contractor shall furnish and install new roofing system as shown in contract documents and as requires by roofing system manufactories, published system literature and installation requirements. The wood blocking at the stair coping shall be replaced in addition to the wood sheathing at the parapets. The wood blocking at the equipment curbs will be removed and replaced with the roofing and insulation materials. A new galvanized pipe railing will be installed at the west side of the roof. There are various types of mechanical equipment located and supported on the main roof. All existing mechanical equipment to remain shall be protected during construction. Modifications to the installed mechanical equipment will be required to accommodate the installation of the new roof. Mechanical equipment identified to be removed and/or replaced as per contract requirements. Lightning protection system for the ICU roof shall be installed as indicated in the contract documents and as required per NFPA 780. Lighting protection air terminals shall be installed along the roof perimeter, top of the new guardrail and rooftop equipment. Any metal equipment within 3 feet of conductor cable shall be bonded to the lightning protection system. Building 200N The existing roof membrane over the low sloped roof areas is single layer EPDM with a loose stone ballast system. The concrete deck is sloped to the drains from column line 21 to 22, the remainder of the main roof is flat deck with tapered insulation directed to the roof drains. The roof system over the low sloped roof areas has flat insulation and are constructed over sloped concrete composite decking with accessory crickets, saddles, sump areas and edge strips. The roof system over the flat concrete composite deck areas have tapered insulation and equipped with accessory crickets, saddles, sump areas and edge strips. The roof system over the stair towers, and over the main entrance are constructed of structural steel and metal decking. These roof areas will require tapered insulation over the flat decking with accessory crickets, saddles, sump areas and edge strips. The sloped metal prefinished roofs and awnings will remain which include the two (2) awnings at the stair towers. The project shall remove the entire low sloped roof areas down to the concrete or metal decking, including the parapet wall flashing, railings, and concrete pavers. The flat roof system over the concrete deck will be replaced with a vapor barrier, R33 polyisocyanurate insulation, ½ cover board, and a thermoplastic polyolefin (TPO) glue down roofing system. The TPO material will be white and have a medium reflect rating of 78 as per the VA guidelines. There will be tapered insulation, crickets, and plumbing vents and equipment flashing. The New flashing material will be installed over the parapets and flashed in place with an aluminum coping system. The new roof system shall be installed to meet or exceed the roofing manufactures published installation instructions. The wood blocking at the two roof towers shall be replaced and attached securely to the existing masonry. The wood blocking at the equipment curbs shall be removed and replaced with the roofing and insulation materials as detailed in the construction documents. This roof has a low parapet wall section that serves as a seismic joint between the north and south portions of the building. This consists of two separate walls which are connected by a control joint and covered with aluminum coping. The flashing and coping and expansion joint shall be removed and replaced with new aluminum coping, preserving the function of the seismic joint. The prefabricated galvanized stair over the expansion joint parapet shall be removed and replaced with a new crossover stair that meets OSHA and IBC codes and attached to the roof system. Galvanized guardrails at the 200 North roofs on the west, north, and south potions of the flat roof areas shall be removed and reinstalled after the roof installations are complete. Existing concrete roof pavers that form walkways shall be removed and discarded and will not be reused in the new work. New precast concrete pavers shall be installed in a pattern to match existing. These units will have a diamond or similar pattern surface, square edges, and a concave bottom so that water can flow underneath. Pavers shall be supported on roofing manufacturer approved shims so that the pavers can be set level, and provide protection of the finished roofing material. Roof drainage and plumbing vents shall be surveyed and modified as shown in construction documents and as required to coordinate with new roofing installations. Contractor shall remove existing mechanical equipment and associated services as indicated in construction documents. Mechanical equipment (as per contract documents) to remain shall be removed to install new roof curbs and reinstalled with existing services modified with new flashing provided as required to accommodate new installations. The existing fan vent on the north penthouse sloped metal roof shall have existing flashing removed and furnished with new flashing. The aluminum thresholds at the four doors to the penthouse and the two stair tower doors shall be removed and replaced. These thresholds shall be flashed into the new roof system and caulked in place. The lighting protection system for 200N will be removed and replaced with a new system installed as indicated in the contract documents and as required per NFPA 780. The north the exhaust pipe servicing a fume exhaust hood shall be modified to meet the requirements of the VA Design Manual for HVAC systems and indicated in Contract Documents. The discharge stack must be at least 10 feet tall from the highest point of the roof shall be furnished with duct support wires anchored to existing structure to accommodate the height of the stack. The duct will be transitioned to a nozzle at the discharge to ensure compliance with the requirement (refer to contract documents). An up-blast fitting shall be provided at the end of the duct for weather protection and to sustain the required velocity (refer to Contract Documents). PERSONNEL The Contractor shall provide experienced personnel to perform the required services. Contractor personnel shall be fully trained. In the event the Government is required to provide training for Contractor personnel the Contractor shall reimburse the Government for all associated costs. SAFETY, SECURITY AND INSPECTION REQUIREMENTS Safety requirements Comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSE A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where Contract the requirements, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Contracting Officer Representative or Government Designated Authority. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP (Accident Prevention Plan) shall be prepared by a qualified person who is employed by the Prime Contractor. The APP shall include accident/incident investigation procedure. Submit the APP to the Contracting Officer Representative for review for compliance with contract requirements 15 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP. Work shall not begin until the AHA (ACTIVITY HAZARD ANALYSES) for the work activity has been accepted by the Contracting Officer Representative. The Prime Contractor shall designate a minimum of one SSHO at each project site that will be identified as the SSHO (SITE SAFETY AND HEALTH OFFICER)to administer the Contractor's safety program and government-accepted Accident Prevention Plan. Each subcontractor shall designate a minimum of one CP (COMPETENT PERSON ) in compliance with 29 CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs. The SSHO shall conduct frequent and regular safety inspections (daily) of the site and each of the subcontractors CPs shall conduct frequent and regular safety inspections (daily) of their work operations as required by 29 CFR 1926.20(b)(2). Each week, the SSHO shall conduct a formal documented inspection of the entire construction areas with the subcontractors Trade Safety and Health CPs present in their work areas. Coordinate with, and report findings and corrective actions weekly to Contracting Officer Representative. PPE is governed in all areas by the nature of the work the employee is performing. Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. Exterior construction activities causing disturbance of soil or creates dust in some other manner must be controlled. Contractor shall provide written certification that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the worksite and been found have negative TB screening reactions. Fire Safety Plan: Establish and maintain a site-specific fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to Contracting Officer Representative. Mandatory training and certifications that are applicable to this project is a responsibility of Prime Contractor. OSHA 10-hour training is required for all workers on site an the OSHA 30-hour training is required for Trade Competent Persons (CPs). The contractors shall designate a competent person refer to specification 01 35 26, Safety Requirements for Training documentation. All contractor personnel and its sub-contractors must ware face masks all the time while on VA property. Construction security requirements The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with the regulations. Contractors shall be responsible to plan and coordinate all work with the COR who will coordinate and provide access. Contractors are responsible for safety, record keeping, security monitoring, and inspection of area. Maintain Certified Payroll and Daily Logs. Contractors shall provide the COR with a list of contractor staff participating in the work and shall submit in writing an ID request with company name, address, telephone number, name of each individual contractor employee and position title, SS# (by fax), home address, copy of OSHA 10 hour; see VA Specification section 01 00 00 General Requirements for a complete list of required documents. General Contractor s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Contractor shall provide all required by facility information to receive appropriate badge. Testing and Inspection Construction materials testing laboratories must be accredited by a laboratory accreditation authority and will be required to submit a copy of the Certificate of Accreditation and Scope of Accreditation. The laboratory s scope of accreditation must include the appropriate ASTM standards. Once job is finished, Contractor will inform the COR to inspect and approve the work performed. PERIOD OF PERFORMANCE The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule defining the duration of the work with milestone subtasks. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor, as follows: Phase 1: ICU and adjacent stair roof. Phase 2: 200 North west portions of flat roof. Phase 3: 200 North low flat roofs at main entrance. Phase 4: 200 North east portions of flat roof. Building(s) No.(s) ICU and 200 NORTH will be occupied during performance of work. Area period of operation: (a) ICU 24 hours / 7 days (b) 200 North 24 ours / 7 days The project duration (from the notice to proceed date to the project completion date) shall not exceed 400 calendar days. Building(s) No.(s) ICU and 200 NORTH will be occupied during performance of work. Work at the VAMC site shall not take place on Federal holidays, weekends and after hours unless directed by the CO. After hours work is to be expected for working sensitive area, as ICU which shall be directed by the COR and authorized by the CO. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall maintain existing utility services for Medical Center at all times. Contractor shall minimize interference of construction activities with flow of Medical Center traffic. Contractor shall coordinate the work for this contract with other construction operations as directed by COR. Request for interruption of any services must be approved by the COR, however contractors shall first make a request in writing (email, letter, etc.) requesting any interruption of any service at least 15 calendar days in advance. Some work may need to take place on nights and weekends. There shall be no live electrical work at any time, and should be coordinated with COR. Contractor shall schedule construction work hours to accommodate the operations of the facility. General construction activities shall be performed during normal working hours (Mon. Fri, 8:00 am to 6:00 pm, excluding federal holidays) unless indicated otherwise in the contract documents or as follows. Certain construction activities such as but not limited to the use of noise and/or vibration generating equipment (including demolition, drilling for anchor installation, etc.) shall be performed off normal working hours. Certain construction activities such as utility shutdowns, rigging of equipment or materials to the roof, use of noise and/or vibration generating equipment (including demolition, drilling for anchor installation, etc.) shall be coordinated with the COR and shall be done within designated time periods that may include off hours or weekends even if not explicitly called out in the contract documents. The determination will be made during the coordination with the facility. Contractor shall provide a written notice to the COR, a minimum of two weeks prior of the intended activity to coordinate with the facility the exact date and start to finish times for such work. If it is determined that construction activities need to take place during off-hours, the contractor shall submit an off-hours request with the date and start to finish times, a brief description of the work to be done and a justification to the COR. The request shall include the phrase This request is at no additional cost to the Government. PROJECT SCHEDULES AND PAYMENT The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule). Project Schedule shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications. Contractor shall submit a Critical Path Method (CPM) schedule for Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. The Contractor shall submit the following supporting data in addition to the project schedule: 1. The appropriate project calendar including working days and holidays. 2. The planned number of shifts per day. 3. The number of hours per shift. Within 45 calendar days after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review the CPM schedule. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Every 30 days, the contractor shall submit an application and certificate for payment using approved updated schedule activities and cost data. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule. The Contractor's payment approval depends on submitting a satisfactory monthly project schedule update. Regular monthly project meetings will be conducted to provide updates on the schedule. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor. OPERATIONS AND STORAGE AREAS The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. The contractor is responsible for fixing any damage to public or private property caused by their actions at no extra cost to the government. AS-BUILT DRAWINGS The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR. SHOP DRAWINGS, SUBMITTALS, PRODUCT DATA All submittals are required to be approved prior to the start of the specified work activity. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 work days. Provide the requested information for an item within 30 days. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable. Payment will not be made for materials used in the project until the necessary approvals are obtained. Submittals have to comply with the requirements in Section 01 33 23 Shop Drawings, Product Data, and Samples. The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with the contract requirements. When Section 01 91 00 General Commissioning Requirements is included in the contract, the submittals required by the section have to be coordinated with the Section 01 33 23 Shop Drawings, Product Data, and Samples to ensure adequate time is allowed for each type of submittal required. QUALITY CONTROL Submit the CQC (Contractor Quality Control) Plan no later than CO or Designee to determine during Constructability review 30 days after receipt of Notice to Proceed (NTP) proposed to implement the requirements of the FAR Clause 52.246.12 titled Inspection of Construction . The Government will consider an Interim CQC Plan for the first (to match timeline established above) days of operation, which must be accepted within 10 business days of NTP. The construction will be permitted to begin only after acceptance of the CQC Plan. CQC is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the of the contract. At least three phases of control are required to be conducted by the CQC System Manager for each definable feature of the construction work as follows: Preparatory Phase, Initial Phase, Follow-Up Phase. Acceptance of the Contractor s plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during construction. The Government reserves the right to require the Contractor to make changes in the CQC Plan and operations including removal of personnel as necessary, to obtain the quality specified. Any services not expressly stated in this statement of work are not authorized. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive. Requirements to Contractors Construction contractors, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. National Archives and Records Administration (NARA) Records Management 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. The Department of Veterans Affairs Northport Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of The Department of Veterans Affairs Northport Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to The Department of Veterans Affairs Northport Medical Center control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and The Department of Veterans Affairs Northport Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with The Department of Veterans Affairs Northport Medical Center policy. 8. The Contractor shall not create or maintain any records containing any non-public The Department of Veterans Affairs Northport Medical Center information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The Department of Veterans Affairs Northport Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which The Department of Veterans Affairs Northport Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.Â
