PHLEBOTOMY SERVICES
STATEMENT OF WORK
Subject
The Federal Bureau of Prisons intends to establish a contract for the provision of Phlebotomy
Services. Services are to be performed at the United States Penitentiary located in Leavenworth,
Kansas. Additional information regarding the Federal Bureau of Prisons and its facilities is
located at www.bop.gov.
Place of Performance
The Phlebotomy Services will be performed on-site in the Health Services Department at the
United States Penitentiary located at 1300 Metropolitan Avenue, Leavenworth, Kansas 66048.
Schedule
The work schedule shall not exceed 30 sessions per week whereby one session equals one hour
of service. The weekly schedule will normally consist of three (3), eight (8) hour sessions per
day, Monday through Wednesday, and one (1), six (6) hour session on Thursday (except Federal
holidays). Sessions shall be scheduled between the hours of 7:30 am and 4:00 pm with a 30-
minute unpaid lunch break Monday through Wednesday and scheduled between the hours of
8:00 am and 2:30 pm with a 30-minute unpaid lunch break on Thursday. These hours may be
adjusted to meet the needs of the institution. The contractor shall not normally exceed 30 hours
per week.
Due to the nature of the correctional setting, delays in performance of work may be experienced.
Such delays may include but are not limited to inclement weather, electrical or mechanical
problems, or other security matters. When contract employees report to the institution but are
unable to perform services due to such delays, the contractor will be paid for one session.
Normally, any remaining sessions for that day will be suspended and the contractor will be free
to leave and the contractor will not be paid for the remaining unperformed sessions. However, if
the institution requests that the contractor remain at the institution for eventual performance, the
contractor shall be paid for such sessions. In the event of any absence, the contractor may make
up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails
to provide coverage, the Government may seek contractual remedy.
Education and Experience
The Contractor shall have valid certification to practice in the state of Kansas as a Medical
Assistant, Laboratory Assistant, Emergency Medical Technician or Phlebotomist. The Contractor
must be Cardio-Pulmonary Resuscitation (CPR) certified, in accordance with the American
Heart Association or American Red Cross.
The Contractor must provide proof of experience with specimen collection, packaging and
shipment to referral laboratories with knowledge of maintaining appropriate records and proof of
experience of working in a correctional setting along with three (3) letters of reference.
The Contractor shall provide a resume and requested documentation along with copy of all
diplomas and/or certificates to support stated qualification.
Health Requirements
The contractor shall ensure their employee is free of communicable diseases. Any individual
who subsequently develops a medical condition which might reasonably be expected to place
other workers, inmates, or the public at risk shall be immediately removed from affected
activities. In any such case, the contractor shall be responsible, at no additional cost to the
institution, for securing the services of any replacement personnel required to perform this
contract.
The contract employee may be required to submit to testing for/or provide evidence acceptable to
the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to
submit to testing for or providing acceptable evidence of recent testing for or immunity to
selected communicable diseases shall be grounds for denying access to inmates. The contract
employee shall immediately inform, in writing to the Contract Officer's Representative (COR)
and Administrative Contracting Officer, and adverse action taken by any regulatory body
involving certification. This includes, but is not limited to, suspensions, revocations, restrictions
on licensure as a Medical Assistant, Laboratory Assistant, Emergency Medical Technician or
Phlebotomist.
Description of Duties
The contractor will provide Phlebotomy Services in a method commensurate with the local
community. These services, although not directly supervised, will be reviewed by a physician on
staff at the institution. The performance of these services will also be verified by the designated
(COR).
The Contractor will be responsible for the following:
• Assist the Physician, Physician Assistant, and/or Nurse with patient flow in a clinic
setting by measuring the patient's vital signs and weight and scanning laboratory results
in the Bureau Electronic Medical Record (BEMR).
• Organize, schedule, and perform laboratory studies, specimen collection and process
within the Health Service Unit, to include A&O in-processing, DNA per procedure,
vaccine programs and PPD updates.
• Prepare and ensure specimens are packed and transported according to the contract or
BOP Reference Lab and document per Health Services Unit Laboratory Procedures.
Ensure that lab requests are completed properly and all reports are returned from the
contract lab, provider notified, log results in as received, follow up appropriately, and file
results in lab and medical record.
• Acquire and maintain knowledge of the Health Services Manual and Unit Procedures PHLEBOTOMY SERVICES
STATEMENT OF WORK
necessary to accomplish the mission described herein, ensuring that the Laboratory
Procedure Manual is updated accordingly.
• Assist the Health Service Administrator (HSA) or his/her designee in the coordination of
BOP and Contract Reference Lab contact, CLIA re-certification, maintenance of
equipment and notification of needed supplies.
• Assist the HSA and Clinical Director with writing and implementing policies that deal
with the laboratory program.
Attire
The contractor is expected to wear professional clothing while on duty (scrub uniforms are
approved). The attire worn shall also be appropriate for the correctional environment in which
the contract employee will be performing.
Supplies/Equipment
All supplies and equipment the Contractor may need while at the institution will be furnished by
the institution. These supplies normally will include examination equipment and a
method/material for recording findings. If special equipment is required by the Contractor, he or
she shall make a request in writing to the Health Services Administrator. All records maintained
by the Contractor under this contract will remain the property of the Government.
Restrictions on Contract Workers
The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in
inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures,
or attend meetings, staff recalls or staff functions .
Inmate Management
The provision of services under this proposed contract will require frequent and unsupervised
contact with inmates. The Contractor will not be responsible for the management of inmates
except to ensure that those inmates involved in activities within the Contractor's scope of work
shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The
Contractor will report any infractions of rules and regulations by any inmate to the Health
Services Administrator or the Contracting Officer's Representative (COR).
Patient Management
The contractor will be responsible for receiving patients and explaining procedures to alleviate
undue anxiety, submitting reports and evaluations as requested. The contractor will be
responsible for following directives and comply with Bureau of Prisons Health Services Manual,
local institutional mandates, and the Health Services Department's policies in the management of
all patient encounters.
Patients shall be afforded impartial access to treatment or accommodations that are available or
medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be
commensurate with the expected needs of the patients and within the scope of services offered.
The contractor shall NOT provide information to the inmates(s). If the situation arises where
inmate(s) are required to be provided information, the Clinical Director, Health Services
Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The
contractor is required to maintain an open line of communication with the Clinical Director,
HSA, and COR.
Inmate Management
Provision of services will require frequent and unsupervised contact with inmates. The contract
employee shall not be responsible for the management of any inmates, other than to ensure
inmates involved within the contract's scope of work abide by all rules to ensure their safety and
well-being. The successful contractor shall attend the Institution Familiarization Orientation
program prior to assuming institution involvement. Reimbursement to the contractor for the time
spent in the institution orientation or other specific security related training will be at the contract
rate, prorated hourly. The contractor may, at any time, be removed from the institution at the
discretion of the CEO. The contractor is to constantly be aware of security and maintain a
professional relationship with inmates at all times. Any violation of the institution rules and
regulations are to be brought immediately to the attention of any Government employee
employed at the institution. The contractor will be required to provide documentation to the
COR, or designee, of any infractions of institutional rules and regulations by inmates for proper
action.
Institution Security
The contractor/contract employees shall agree to all regulations prescribed by the institution for
the safety, custody, and conduct of inmates. The contract employee will be required to operate a
system of records as identified for medical treatment documentation, and will require adherence
to the Privacy Act of 1974. The contract employee will be required to sign in and out of the
institution for accountability purposes. A badge will be issued and worn at all times for proper
identification.
Non-Personal Services/Common Law Employee Information
The service is a contractual arrangement and not a personnel appointment. Payment is based on
the provision of an end product or the accomplishment of a specific result. The service does not
constitute an employer/employee relationship. The contractor will not be subject to Government
supervision, except for security related matters. However, contractor performance shall be
monitored.
If the resulting contract is made to an individual(s), the provision of these services has been
determined to meet certain criteria for creating common law employee relationship. Therefore,
the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual's taxes. These responsibilities apply only when award of this solicitation is made to
an individual. It does not apply to companies or individuals who are incorporated. For
evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who
are not incorporated.
