Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI) DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI. 1. Title: Telescopic Handler - Rough Terrain Extended Reach Forklift 36C25623Q0270 (520 0004) 2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought Notice RFI with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the item in the title above. Contractor shall provide all applicable shipping, containers, personnel, labor and testing for the Telescopic Handler - Rough Terrain Extended Reach Forklift and associated materials. This Sources Sought Notice is published for market research purposes. This Sources Sought Notice will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price Blanket Purchase Agreement (BPA). Please review this announcement, respond to questions and information below in their entirety. Government requests interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or enter into any form of contract with any person, firm or other entity that receives or responds to this announcement. 3. Objective: To find qualified and certified contractors with the capability to provide and deliver : Telescopic Handler - Rough Terrain Extended Reach Forklift 4. Place of Performance: Delivery Location and delivery address Gulf Coast Veterans Health Care System Warehouse Bldg. 26 400 Veterans Ave Biloxi MS 39531 5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5q in this RFI/SS as it relates to the SOW below: Questions and information not provided shall be considered nonresponsive and contractor shall not be considered as part of the market research. a. Do you (contractor) possess the capability to meet the government requirements of Section 4 Scope of the Draft SOW? b. Do you (contractor) possess the capability to meet the delivery location in Section 7 Delivery in the Draft SOW ? c. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. d. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. All companies shall be active at the time of response in betaSAM.gov https://sam.gov/content/home and if applicable Vendor Information Pages (VIP) https://www.vetbiz.va.gov/. e. Is your company considered small under the NAICS code 333924? f. Do you (Contractor) manufacture the product or is a distributor of the item(s) being researched above? g. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM). Preferably on the manufacturer s letterhead. Note: The government does not accept gray market items. h. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer? i. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule? j. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response. k. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response. l. Information for the product being requested, is it manufactured in the US, please provide address where manufactured? m. Information for the product being requested, is it manufactured outside the US-Domestic non-available, please provide country of origin? n. Information for the product being requested, is it a foreign manufactured product under the trade agreement? o. What is your schedule of delivery after receipt of order for the product? p. For the product required, Is your company available under any: Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If yes, please list the contract number for product. q. Contractors can provide an estimated industry pricing for products for market research and budgetary purpose. This pricing should include Company name, contact person s name, phone number, company Unique Entity ID number (UEI) formerly DUNS number and email address. 6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives. 7. Instructions and Response Guidelines: Sources Sought responses are due by January 9, 2023, at 10:00 am (CST) via email to mari.gibson@va.gov. All Questions shall be submitted by January 5, 2023, at 10:00 am (CST) via email to mari.gibson@va.gov. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement. The subject line shall read: Telescopic Handler - Rough Terrain Extended Reach Forklift 36C25623Q0270 (520 0004) NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(q). Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ. 8. Contact Information: Contract Specialist, Mari Gibson, Email address: mari.gibson@va.gov Your responses to this notice are appreciated. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements. DRAFT SOW 1. Contracting Officer s Representative (COR) if needed otherwise POC information: Name: James Moran Section: Grounds Maintenance - Engineering Address: 400 Veterans Ave, Building 50, Rm 6A Phone Number: (228)523-8622 E-Mail Address: James.moran2@va.gov 2. Contract Title: Telescopic Handler (extended reach rough terrain forklift) or equal 3. Background: Engineering, GM shop is looking to replace outdated/unserviceable Traverse Lift Extended Reach Rough Terrain Forklift. The requested Telehandler is a replacement for a 2005 Pettibone T8044 Traverse Lift which is no longer manufactured and is outdated, with repair parts which are becoming extremely difficult to procure. The requested Telehandler with new technology and local service and repair parts will be more efficient and reliable. This heavily used machine is critical to supporting Engineering tasking and Station facilities. 4. Scope: Engineering, Grounds and Maintenance Shop is requesting (1) Telehandler IAW specifications/characteristics in section 5 below. 5. Specifications/Characteristics: Minimum specifications: Commercial grade 74 horsepower Tier 4F diesel engine with dual element air cleaner, fuel water separator, and spin-on fuel and oil filters. Four speed transmission with four forward and four reverse gears Permanent four wheel drive Maximum weight 22,500 pounds Three way steering 2 wheel, 4 wheel, and crab Sway control ability to tilt machine from side to side, keeping loads level at all times Fully enclosed cab with steel lower doors and glass upper, with heat and air conditioning Three section boom with a 42 foot height capability and 9,000 pounds lift capability Quick hitch for mounting carriage and forks Parallel lifting and lowering, keeps forks level while lifting and lowering Industrial tread tires Vinyl air suspension seat with 2 inch wide seatbelt Tilt steering wheel Audio-visual warning system all main functional components of the machine and engine Full opening hood, allowing all daily fluid and filter checks and greasing to be completed from ground level. Front and rear work lights Exterior cab mounted strobe light 48 inch carriage 48 inch long by 4 inch wide pallet forks 2 year/2,000 hour warranty Local service and parts availability 6. Delivery/installation/Training - Drop off delivery is provided by the vendor No additional installation, training, or removal of old equipment will be provided by vendor 7. Delivery location: Gulf Coast Veterans Health Care System Warehouse Bldg. 26 400 Veterans Ave Biloxi MS 39531 Mon-Fri 7:00am- 3:30pm POC: Tim Fobes 228-523-4337 (for delivery only)
