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Request for Quote
RFQ-22-PHX-066
The Department of Health and Human Services, the Phoenix Area Indian Health Service (IHS) is
soliciting quotes for Office Chairs and Tables for the Phoenix Indian Medical Center (PIMC), Parker
Office of Environmental Health and Engineering (OEHE), and the Phoenix Area Office.
This requirement is a Indian Small Business Economic Enterprise (ISBEE) set-aside.
SUBMISSION INSTRUCTIONS
Proposals/Quotes must be submitted electronically via email to dekovan.cook@ihs.gov on or before
the RFQ closing date and time.
The Government anticipates one (1) firm fixed-price award from this solicitation to the responsive,
responsible offeror whose quote is conforming to the Brand Name or equal products specified in this
solicitation. There are no trade-ins for this effort.
Quote(s) must be FOB destination, include all applicable discounts, and all required line items
must have a price to be considered for award. Not providing prices for all CLINS items shall make
your offer non- responsive to the solicitation. Quotes may be attached, in a vendor preferred
format (e.g. PDF).
Offerors shall quote on all required items. The government will not split this requirement. If
Microsoft Excel is used for a quote, unit prices are to be rounded to no more than 2 decimal
places.
FOB Destination.
DELIVERY LOCATION(s)
REQUIREMENT
The price quote is to be submitted as an all-inclusive Firm Fixed Price quote.
Brand name or equal:
EVALUATION
a. Technical:
Offerors shall provide brief description of technical characteristics and specifications of the
items stated in this solicitation and attached documents, to include technical documentation to
support equipment being offered.
b. Price:
The price(s) shall be specific, complete in every detail, and separate from the technical
submission. Submit pricing for all; not submitting pricing for all items will make your quote
non-responsive to the solicitation. Contractor shall state in their RFQ that the quote shall remain
effective for 60 calendar days after close of solicitation.
Basis for Award:
In addition to price, best value will be utilized for this requirement. By submission of its offer,
the Offeror accepts all solicitation requirements, including terms and conditions, representations
and certifications, and technical requirements. Failure to meet a requirement may result in an
offer being determined technically unacceptable.
In order for an Offeror to be considered for award, the proposal must receive an “Acceptable”
rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any
non-price factor will not be further evaluated.
Ratings for Technical:
Acceptable – Proposal clearly meets the minimum requirements and salient characteristics outlined
in the solicitation.
Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.
For the purpose of award, the Government shall evaluate offers based on the evaluation factors
described below:
Factor 1 – Technical Capability of the Item Offered:
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Offerors shall provide brief description of technical characteristics and specifications of the
items stated in this solicitation and attached documents, to include technical documentation to
support equipment being offered.
Factor 2 – Delivery (ARO):
Contractor shall submit a proposed delivery after receipt of award (ARO) for this requirement.
Factor 3 – Past Performance:
Offerors must submit past performance that is current and relevant as defined herein. Offerors may
submit a maximum of 5 (minimum of 3) examples of their past performance with their offer to include
prime contract and subcontracts. Past performance information should contain the following:
- Project title;
- Description of the project and equipment;
- Contract number;
- Contract amount;
- Government Agency/Organization;
- COR’s & CO’s name, address, and phone number;
- Current status, e.g., delivery after award date; and
- A brief narrative of why you deem the reference to be relevant to this effort.
Factor 4 – Price:
INVOICING PROCESSING PLATFORM (IPP) (Feb 2022)
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving
Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal
agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.
Invoices submitted under any award resulting from this solicitation will be required to utilize the
Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and
Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the
Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis
(FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they
have not already done so. If your organization is already registered to use IPP, you will not be
required to re- register- however, we encourage you make sure your organization and designated IPP
user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at
(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
Note: Should an Offeror feel that use of the IPP would be unduly burdensome, the response to this
solicitation should include an explanation of this position for a determination by the contracting
officer.
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FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same
force and effect as if they were given in full text. Upon request, the Contracting Officer will
make their full text available. The offeror is cautioned that the listed provisions may include
blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of
submitting the full text of those provisions, the offeror may identify the provision by paragraph
identifier and provide the appropriate information with its quotation or offer. Also, the full text
of a solicitation provision may be accessed electronically at this/these address(es):
Acquisition.gov
52.212-1 Instruction to Offerors—Commercial Items (Nov 2021) 52.212-3 Offeror
Representations and Certifications-- (May 2022)
Commercial Items Solicitation Provisions in by full text.
52.212-2 EVALUATION COMMERICAL ITEMS (Nov 2021)
(a) (1) The Government will award a contract resulting from this solicitation to the responsible
offeror whose offer conforming to the solicitation will be most advantageous to the Government,
price and other factors considered. The following factors shall be used to evaluate offers:
Factor 1: Technical
Factor 2: Delivery
Factor 3: Past Performance Factor 4: Price
(2) Technical and past performance, when combined, are significantly more important, when compared
to price or cost.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for
all options to the total price for the basic requirement. The Government may determine that an
offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options
shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the
successful offeror within the time for acceptance specified in the offer, shall result in a binding
contract without further action by either party. Before the offer’s specified expiration time, the
Government may accept an offer (or part of an offer), whether or not there are negotiations after
its receipt, unless a written notice of withdrawal is received before award.
HHSAR 332.7003 Electronic Submission of Payment Requests (Feb 2022)
(a) Definitions. As used in this clause—
Payment request means a bill, voucher, invoice, or request for contract financing payment with
associated supporting documentation. The payment request must comply with the requirements
identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in
this contract.
(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment
requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or
successor system.
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Information regarding IPP, including IPP Customer Support contact information, is available at
www.ipp.gov or any successor site.
(c) The Contractor may submit payment requests using other than IPP only when the Contracting
Officer authorizes alternate procedures in writing in accordance with HHS procedures.
(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the
Contracting Officer's written authorization with each payment request.
(End of provisions)
The Department of Health and Human Services, Phoenix Indian Medical Center, is Tax Exempt under
A.R.S.42-5063(C)(3)(a), A.R.S.42-5067(B)(1), A.R.S.42-5065(B)(2)(a), A.R.S.42-5066(B)(3) (a),
A.R.S.42-5074(B)(7), A.R.S.42-5071(B)(2)(a), A.R.S.42-5061(A)(25)(a), and A.R.S.42-
5159(A)(13)(a),(b),(c), State of Arizona Department of Revenue. (Copy of Certificate available upon
request).