Specifications include, but are not limited to: Phase 1 – Design and Preconstruction Phase 1 services shall address all items necessary for design and permitting of the new facility, including, but not limited to, TASK 1 – PROJECT MANAGEMENT 1.1 Project Administration (a) Provide overall project management for the project including, but not limited to, DB team staffing, budget, schedule, scope, and coordination with the City. (b) Designate a Project Manager as the Single Point of Contact to organize, direct, coordinate, monitor and manage the activities of the project with respect to budget, schedule, and contractual obligations. The Project Manager is expected to remain consistent throughout the life of the project. (c) Coordinate the Work with the City’s Project Manager and work closely with City staff, and other agencies and stakeholders, as appropriate. 1.2 Kick Off Meeting (a) Initiate the project kickoff meeting and prepare an agenda for the meeting and invite the necessary attendees. Kickoff meeting shall be an in-person meeting. (b) Kickoff meeting is intended to develop project goals, vision, objectives, and criteria. The meeting will outline project management approach, identify roles and responsibilities, and confirm project scope and schedule. Prepare and distribute meeting minutes following kickoff. (c) Develop a Preliminary Design and Project execution plan to be approved by the City. 1.3 Design Review Workshops (a) Lead design review workshops with the City after preliminary, intermediate, and final design submittals. Design workshops will be scheduled following review comments submitted by the City. (b) The purpose of the workshops will be to review major comments, discuss important design considerations, review the schedule, discuss permitting status, and set action items. In general, design review workshops are expected to take place virtually. 1.4 Targeted Value Design (TVD) Workshop (a) Conduct a TVD Study for the project and present alternatives and findings to City at a TVD workshop with recommendations. The TVD workshop is expected to take place in person. TASK 2 – PRELIMINARY ENGINEERING 2.1 Data Collection and Review (a) Complete a tour of the existing reservoir (interior and exterior), site and facilities with City personnel. The purpose of the facility tour is for gathering information and performing a visual observation of the facilities. (b) Submit a Request for Information (RFI) for data that will assist in the work. This will include, but not be limited to, • Water master plan • Reservoir data • Water system maps, record drawings, and construction drawings • SCADA data • Valves, pumps, and piping system data • O&M records for leaks, repairs, and replacement • Current operational and maintenance procedures • Topography maps
