Specifications include, but are not limited to: A. General Duties: The PM will perform a variety of duties within the following broad areas: a. Identify program concepts and associated budgets; validate that this Project is financially feasible. b. Prepare a task-related project delivery schedule. c. Deliver a fully developed program to the Owner and University of West Georgia. d. Develop and implement a cost management (cost containment) strategy that will identify and track decisions that have an impact on cost. e. Work with user-group representatives and prepare a program validation schedule in conjunction with the Owner and University of West Georgia. f. Represent the interests of the Owner and University of West Georgia user groups during the preparation of schematic and design development plans and construction drawings. g. Develop a framework for negotiating the guaranteed maximum price (GMP) and, if appropriate, the subsequent lump sum contract with the CM/GC. h. Provide construction administration services to monitor and manage construction activities that will affect the Project’s cost, schedule, and quality. i. Coordinate the final building punchlist, including any commissioning and all operating systems on behalf of the Owner and UWG with a full and complete set of all building-related documents at occupancy; provide electronic file copy of the same (electronic file provided by design professional of record including “as-built” drawings). k. Perform activities not specifically identified but that are necessary and convenient to the best interests of the Owner and UWG in completing the Project. B. Typical Duties: More specifically, the PM will perform the following: a. Review the program concept and budget constraints to assure that the Project is financially feasible. i. Develop a preliminary schedule for the phases of work; establish and appropriate meeting schedule and attendance list; prepare an agenda and meeting notes for each meeting. ii. Consolidate all the projects planning actions and supporting documentation that have occurred to date. iii. Meet with campus facilities staff, user-group representatives, administration, etc., to gain their perspectives of the Owner’s project requirements. iv. In combination with appropriate campus personnel and in support of the program validation effort, tour and photograph the Project site. v. Prepare a synopsis of the Owner’s project requirements and make appropriate estimates and calculations to assure that the expected project scope can be achieved adequately within the available funds; identify any shortfalls and suggest (other than the provision of additional funds) methods of achieving balance scope and budget. vi. Compile the result of the preceding tasks into a bound report that will be presented to the Owner and UWG in draft form for approval. Upon approval, provide five bound copies of the report to Owner. vii. Create and distribute meeting notes, decision notes, and related project documentation as prescribed. b. Prepare a project task-related schedule. i. Identify essential or major points of interest to Owner and users and suggest other activities that might have been overlooked or may be the best interests of the Owner and UWG. ii. Prepare a draft schedule for the entire Project, to include Design and Construction activities. iii. Discuss the draft schedule with University of West Georgia (UWG) to assure that the schedule is consistent with UWG’s needs; modify the schedule as necessary to conform to UWG’s needs or negotiate a modified level of expectation with UWG; document all conclusions resulting from the process. c. Develop and implement a cost management (cost containment) strategy that will identify and track decisions that affect cost. i. Identify appropriate costs associated with each phase of the Project. ii. Identify cost tracking methodology that will allow all parties to compare projected costs with actual costs in “real time.” iii. Develop a methodology to inform all parties, including the Design Professional, Owner and CM/GC, if it is expected or projected that expended costs will exceed the cost model. This methodology must include three suggested methods to regain balance between scope and cost. As a minimum, cost containment strategies should include the following considerations: 1. Maintenance of program scope; 2. Hazardous materials assessment; 3. Existing utility capacity analysis; 4. Peer review of the Project drawings. iv. Create a project file that tracks all cost-related decisions and includes the rationale for them: provision to Owner with this record in bound form upon the completion of the Project. d. Participate in the process that will result in the selection of the Construction Manager on CM/GC projects. e. Facilitate discussions and meetings among the user group representatives, the Owner, essential members of the UWG staff, the Design Professional, and the CM/GC. i. Schedule meetings with the approval of the UWG to meet with the campus-identified user groups. Explain in detail the process and methods that will be used to construct “their” project; prepare and provide handouts and other materials appropriate to support this task. ii. Maintain a list of the official campus user-group representatives. iii. Monitor and document the Design Professional’s program validation process and provide Owner and UWG (including user-group representatives) with a copy of the validated program, signed-off on by UWG and the Design Professional.
