Specifications include, but are not limited to: COPY STATUS PREPRESS: • Form template and artwork will be furnished in InDesign or PDF • Variable Data File will be furnished in either a CSV/Excel or flat file • Vendor to add integrity markings • Vendor to print in presort order, insert and mail • These forms contain HIPPA data and are highly confidential, they must be kept in order, any comingling of participant’s forms within a mail envelope will be considered a breach of HIPPA information. • The vendor is responsible for the integrity of the mailing. • All negatives, dies and artwork remain the property of the state of Iowa and must be surrendered upon demand FILE TRANSFER: • Vendor will be required to provide HHS with a secure means of transferring the data files to them and proofing files back and forth. Size: • 8.5" x 11" - all forms • #10 window envelope, or 6” x 9” window envelope, this is the vendors choice. #10 window size and placement that the agency currently uses is: Size: 4.5”L x 1 1/8”T Placement: 7/8” from the left edge and 5/8” from the bottom edge Vendor may also determine the window size and placement on the envelope. The window size and placement must meet the requirements of the US Postal Service for a presort first class mailing. Printing: • Forms will print in black ink, no bleeds on any of the forms. • Envelope: Black ink, corner card print. Will also print the state of Iowa’s Permit Indicia. • See instructions below under item for how each form prints listed by the form number and name. • Vendor to add integrity markings to ensure all variable data pieces being inserted into the envelope are match to that record. • Soy Oil based inks required • All pieces have a common corporate identity and should be consistent in look, i.e. color, density and layout
