Specifications include, but are not limited to: 3.1 Supervised Family Time 3.1.1 The Offerer will provide a child and family friendly location for family time Services between families and children referred by Child Protection Services. Describe in the RFP how the Offeror will: A. Provide a clean, safe facility or pre-approved alternative location for children of all ages to have supervised family time with their parents or custodians; B. Provide a location that is a natural, comfortable, and family-like setting for children and families; C. Provide for more than one family time service to occur simultaneously; D. Provide audio/visual recordings (when necessary) and written reports of the family time services for the agency; E. Provide the ability for observation of family time services by Offeror or CPS staff; F. Provide flexible scheduling of family time services for the agency that can occur outside the course of a normal business day, to include evenings and weekends. 3.1.1 The Offerer will provide staff to supervise the family time between the children and family members. Describe in the RFP how the Offeror will: A. Ensure employees have criminal background checks and Central Registry checks completed before working for the family visitation center; B. Ensure that employees will be provided with training about family time, family dynamics, and maltreatment of children; C. Ensure that employees will be able to determine when a family time service is detrimental and be able to comply with expectations of the Division of Child Protection Services in providing family time services that are safe for the child and in reported suspected abuse or neglect; D. Ensure that employees will maintain confidentiality; E. Provide technology for employees to communicate with Child Protection Services, both verbally and in writing. 3.2 Transportation Services 3.2.1 The Offeror will provide transportation services for parents and children referred by Child Protection Services. Describe in the RFP how the Offeror will: A. Ensure employees have criminal background checks and Central Registry checks completed before working for the family visitation center; B. Comply with child safety restraint requirements, both as outlined in the South Dakota Codified Law 32-37 and by the Division of Child Protection Services; C. Ensure transportation employees have met legal requirements to drive within South Dakota and that the employees will provide an environment that is safe for the children and families referred by the Division of Child Protection Services; D. Provide insurance for the vehicles and other insurance as required. 3.3 Payment for Supervised Family Time and Transportation 3.3.1 Rates The RFP will describe the Offeror’s proposed rates for mileage, transportation, and supervised family time. 3.3.2 Billing Procedures The RFP will describe the system the Offeror will use to document services in order to provide a monthly billing to Child Protection Services, while assuring the mileage and time for each transportation and family time service, is documented separately with the name of the family and the name of the Division of Child Protection Services staff.
