Specifications include, but are not limited to: A. For Acquisition Services Support, the Contractor shall: 1. Analyze title reports to determine potential title issues and prepare recommended solutions on its resolution; if necessary. 2. Analyze appraisals, plats, project plans, and appraisal review reports to confirm the MDTA’s approved value prior to making an offer for each property and Right of Way acquisition areas. 3. Obtain written approval from the MDTA’s Contract Manager (CM) prior to presenting the offer to the property owner whose property is being acquired. 4. Contact each property owner(s) or owner’s authorized representative. Present the written offer in person (when practical) and deliver a copy of the appraisal report exclusively to the property owner(s) or authorized representative with the required brochures (if necessary). 5. Provide the property owner(s) or authorized representative a copy of the issued Right of Way plats as well as the associated roadway plans (if necessary). The Contractor shall notify the CM if there is a need to provide field survey to delineate the acquisition area on behalf of the property owner. 6. Contact each property owner(s) or authorized representative for Right of Way projects requiring Right-of-Entry agreements using a method agreed by the CM. 7. Respond to property owner(s) or authorized representative inquiries verbally and in writing within two (2) Business Days of the receipt of the inquiry. 8. Document and submit all contact with the property owner(s) or their authorized representative in the Planning and Program Development Division Real Estate Services (RES) files. 9. Maintain files of original documentation related to the Right of Way acquisition and provide copies of the files when requested by the CM. 10. Advise the property owner(s) or authorized representative on the Administrative Settlement process and transmit to RES any written counteroffer from the property owner, including supporting documentation, and recommendation. 11. Prepare documents securing rights as necessary or requested by RES. All documents and agreements secured from the property owner(s) or authorized representative to be in the format of MDTA’s approved forms. These forms will be provided by MDTA. 12. Submit all necessary original documentation in the form of an Option Assembly or Entry Agreement Assembly as prescribed by RES to the CM for review and recommendation for acceptance by the CM within seven (7) Business Days of the receipt of the executed agreement. 13. For Eminent Domain Process of Acquisition Services, the Contractor shall: a) Prepare a Title VIII assembly and submit to the CM for review to initiate the Eminent Domain process through Maryland’s State Roads Commission; and b) Provide written documentation to support why the acquisition process requires Title VIII filing (Initiates the eminent domain process). B. For Board of Property Review (BPR) of Acquisition Services, the Contractor shall: 1. Complete necessary forms referring the acquisition case to the Clerk of the Circuit Court of the County of Jurisdiction for approval by the CM; 2. Coordinate with the CM and the assigned Counsel on scheduling the Board of Property Review (BPR) Hearing for the respective County of jurisdiction; 3. Coordinate with the BPR secretary for the hearing date with assigned Counsel, Appraiser, and the CM; 4. Coordinate a pre-hearing conference prior to the hearing (the day before or earlier) to discuss the facts of the case with the assigned Counsel, Appraiser, and the CM; 5. Prepare the necessary fact sheets and associated services as requested by the assigned Counsel; 6. Ensure that the acquisition areas are staked out as depicted on the pertinent Right of Way plats; and 7. Attend BPR Hearing and provide testimony at no additional charge to the MDTA if required by the assigned Counsel, or CM. C. For Board of Property Review (BPR) Hearing Support for Acquisitions Services, the Contractor shall: 1. Prepare BPR Hearing Assembly. The pre- and post- BPR Hearing notes should be included in this assembly as well as the Notice of Award and Recommendation for Acceptance form. A letter from the assigned Counsel recommending acceptance or rejection must also be included in the Assembly. The BPR Hearing Assembly should be completed and submitted to the CM; and 2. Forward signed invoices and supporting documents of the BPR members to the CM for processing within two (2) Business Days from the date of hearing. The CM will prepare the payment submission for each BPR member’s fee.