Specifications include, but are not limited to: The Department of Environmental Conservation, Division of Water, Village Safe Water (VSW) Program is soliciting proposals for payroll services. The contractor will perform the payroll services outlined in this RFP for all labor on VSW force account construction projects. This request for proposals is not soliciting for Software as a Service (SaaS). Offerors that submit SaaS proposals will cause their proposal to be considered non-responsive and rejected. 1) PAYROLL AND CHECK PROCESSING The contractor shall prepare payroll calculations and process payroll checks from approved time reports once every two weeks. For each community tax identification number, the contractor will prepare and submit related tax reports for construction labor, make the required payroll tax payments, perform all required payroll tax and other reporting, and compute worker’s compensation amounts payable. The contractor will prepare monthly reports of payroll activity to VSW in the format designated by VSW. a. Project superintendents managing force account laborers will submit timesheets to VSW no later than Monday at 10:00 AM every other week. This will be referred to as Monday of Week 1. VSW will provide approved timesheets to the contractor by the close of business (COB) on Tuesday of Week 1. b. The contractor shall prepare payroll calculations and related tax reports for construction labor as required during the term of the project upon receipt of time reports from VSW. The contractor assumes responsibility that the gross pay and required deductions are properly calculated.
