Specifications include, but are not limited to: 1. The Johnson County Election office is seeking to partner with a vendor that can provide an integrated Election Management System that includes poll worker management (recruiting, tracking, hiring, appointing, assessing, scheduling, and training), selection of and tracking polling locations and associated information about the buildings, and asset management (inventory, delivery, and set-up of election supply items and equipment, including voting machines, scanners, security seals, and tabulators). The solution must include appropriate workflows, auditing, and security, along with retention of documents. Johnson County is looking for a partner that will be a good fit, but also meet the functional requirements. Please note this RFP is related to a solution to manage the logistics associated with the election process and not the actual election process itself in terms of casting, recording, and tabulating votes, or verification of voters. 2. Project Management. a. The selected vendor should provide an experienced project manager that can manage the overall project schedule, vendor resources, change requests and project issues as well as, communicate project status. b. The selected vendor should provide the Election office with a preliminary Statement of Work and Project Plan. The Election office will review these deliverables and make modifications where necessary. Johnson County will: • Provide an experienced project manager for the implementation. This individual will be a single point of contact for the vendor; manage County resources and deliverables; submit change requests, escalate project issues; and provide project status information. 3. Implementation Assistance. • The selected vendor should provide assistance with installation, configuration, gap analysis, data conversion, interface development, testing, training, and customization (if needed). • The vendor will be responsible for coordinating and ensuring all required staff can provide input as necessary. In addition, accommodate Johnson County staff obligations during peak election timeframes throughout the year. Johnson County will: • Provide a software implementation team made up of subject matter experts, a project manager, business analysts, database analyst, system and security specialists, and a trainer. • Perform an analysis between the functionality listed as “Included” in the selected vendor’s RFP response and the actual software solution. Identified gaps that exist between the vendor’s RFP response and the actual solution will be reviewed with the vendor for clarification and remediation strategies. The County expects that gaps in “Included” functionality will be remediated in a timely manner and at no cost to the County. • With assistance from the vendor, perform thorough testing of the software solution prior to “go-live” in the County’s production environment. All problems found during acceptance testing should be resolved by the vendor in a timely manner, and at no cost to the County. 4. Ongoing Software Maintenance and Support.
