Specifications include, but are not limited to: Through this Request for Proposal (RFP) the Office of Purchasing & Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that can provide document destruction services (paper and other media), electronic media destruction (hard drive, computers, cell phones etc.) for departments of the State of Vermont. Records may include paper and non-paper items. 2.1.1. PAPER RECORDS: Can be described as white paper, colored paper, manila folders, hanging file folders and paper bound by staples and/or paperclips. May include vehicle and registration stickers and plastic encased records, such as driver’s licenses. 2.1.2. ELECTRONIC MEDIA; Can be described as compact discs, floppy disks, video cassette tapes, audio tapes, film, microfiche, adhesive labels. Other electronic media includes laptop portable and notebook computers, CPU’s – desktop, towers and server computers; hard drives from both computer and copiers, handheld wireless devices, PDA’s, cellphones, phones, computer shells, keyboards, mice, speakers, cables and other peripherals, monitors, CRTs, LCDs, desktop printers and fax machines, and print/copy stations. 2.1.3. OTHER Destruction: ID’s, cigarettes, lottery tickets, labels/stickers, and tags etc. Services are to be performed on a weekly, biweekly, or monthly basis. Weekly and bi-weekly pickup for on-site shredding with off-site disposal shall be scheduled by the Contractor on the same day of the week unless there is a holiday, then pickup times must be scheduled on the next business day. The monthly pickup for on-site shredding with offsite disposal shall be scheduled on the same day of the week every four weeks.
