Specifications include, but are not limited to: In 2017, the Bureau of Adult Education replaces an internal adult education database with a comprehensive, vendor-hosted, web-based, commercial-off-the-shelf student data management system. The proposed system must provide tools for managing student and staff records, generating accountability report for the National Reporting System under the Workforce Innovation and Opportunity Act of 2014 (WIOA) and provide reports to support local and state adult education program operations. The system will be operated by staff members in the state office and used by local program directors, administrative assistance, data entry specialists and instructors. Each program will have its own set of student records and reporting capabilities – separate and apart from the records of other programs. However, the system must also have the capacity to identify and students who may be enrolled in more than one adult education center and allow for sharing of certain data elements, with the appropriate permissions, to promote co-enrollment and nonduplication of services. For the purposes of annual federal reporting, students with multiple records must be combined at the state level to maximize student enrollment and outcomes across all programs. State staff will be able to review local student records, monitor the process of local data entry and generate both individual program and aggregated statewide reports. Additionally, the system will provide multiple methods of data validation through business rules, diagnostic checks and dashboard alerts. The vendor will work with the state office to provide integration of required assessment data, registration forms and data matching for outcomes. In order to limit the amount of time required for data entry and the potential for data entry errors, the system should include the ability to import data from other systems, conduct batch updates, search on specific data elements, produce ad-hoc reports including attendance lists and assessment results.
