RFQ Solicitation No. 36C26121Q1038 Optometry Equipment Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06. This solicitation is set-aside for small business concerns The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 Employees. The FSC/PSC is 6515. The VA Southern Nevada Healthcare System Las Vegas VAMC is seeking to purchase optometry equipment, including the installation. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ Ophthalmic Instrument Stand, Reliance Model 7900-IC Floor Stand with instrument console in #20 Pearl Color, Reliance #538008 Third Arm for 7900 Stand in #20 Pearl Color, Reliance #5399 Monitor Arm for 7900 Stand Brand name or equal: An equal product must have the following characteristics: Must have an adjustable and counterbalanced slit lamp arm Must have a switch on the slit lamp arm to raise and lower the exam chair Must have an adjustable upper refractor arm Must have an adjustable third instrument arm Must have an adjustable monitor arm Must have backlit membrane switches to control chart projector, overhead lamp, and exam chair height. Must have an instrument charging console with at least three wells Must be in pearl color to complement existing exam equipment Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: CS0RL7900IC20FG 0002 1.00 EA __________________ __________________ Ophthalmic Examination Chair, Reliance Model 7000 Exam Chair in #20 Pearl Color with Charcoal (206) Color Cushion, No 18 Fully Adjustable and Reliance Model #942 Chair Glide for Reliance Model 7000 Exam Chair Brand name or equal: An equal product must have the following characteristics: Must have dual side operation Must have a fully adjustable concave headrest Must have armrests that can release and lock in place on both chair sides Must have a hinged footrest Must have a power hydraulic base rated to 600 pounds with a corded footswitch to allow hands-free operation of chair base and top Must have dual rotation and be able to swivel at least 330 degrees Must be able to recline nearly flat Must have programmable backlit membrane switches Must have removable cushions Must be in charcoal color to complement existing exam room equipment Must have a chair glide for wheelchair access with heavy-duty stops, tapered track, locking pedal, and case hardened steel rollers Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: CS0RL7000L20 0003 1.00 EA __________________ __________________ Ophthalmic Refractor, Reichert #11636 Minus Cylinder Black Illuminated Phoropter Brand name or equal: An equal product must have the following characteristics: Must have sphere power range of -19.00D to +16.75D in 0.25D increments with +0.12D sphere available in the auxiliary dial. Must have cylinder power range of 0.00D to 6.00D in 0.25D increments in negative cylinder format with 0.12D and 2.00D accessory cylinder lens set Must have Cylinder axis of 360 degrees with double 0-180 degree scale in 5 degree increments Must have +/- 0.25 cross cylinder Must have 0 to 20 prism diopters in 1 prism diopter increments Must have PD range of 48mm to 75mm in 1mm increments Must have vertex distance of 13.75mm with graduations to extend range by 6mm Must have a reading distance of 5 to 28 with centimeter and diopters scales Must have at least 10 lenses plus 2 open apertures in the auxiliary dial Must include the following accessories: +/- .25 flip cross cylinder +1.50 retinoscopic lenses Accessory Case Nylon face shields Rotochart Reading rod with card holder Must have LED lighted sphere, cylinder power, and cylinder axis scales with adjustable illumination Unit must be black color Must have a limited lifetime warranty Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: RE0RE11636 0004 1.00 EA __________________ __________________ Binocular Indirect Ophthalmoscope, Keeler Vantage Plus LED Wireless Binocular Indirect Ophthalmoscope with Slimline Charging System Brand name or equal: An equal product must have the following characteristics: Must be a binocular indirect ophthalmoscope Must be wireless Must include an LED module, HiMag Lens, and dimmer control, as well as a wall charging unit and two lithium polymer batteries with at least a six-hour life between charges Must have integrated IR/UV filters, optional filters, at least three apertures, and a soft light diffuser Must have an Intelligent Optical System which automatically adjusts the optics and mirrors when changing aperture sizes Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: IO0KEVANPLWSFG 0005 1.00 EA __________________ __________________ Ophthalmic Chart Projector, Topcon Model ACP-8R Auto Chart Projector with Screen Unit Mount for Topcon Model ACP-8R Auto Chart Projector Brand name or equal: An equal product must have the following characteristics: Must have 30 AO compatible test charts including ETDRS Must have fastest chart rotation available Must have fully programmable chart selections Must have a wide projection size (330 x 270) Must have a variable focus lens Must have a programmable wireless remote Must be compatible with the Topcon CV-5000 system Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: CP0TOACP8R 0006 1.00 EA __________________ __________________ Ophthalmometer, Topcon Model OM-4 Ophthalmometer Brand name or equal: An equal product must have the following characteristics: Must have a protractor scale Must have an adjustable eyepiece Must have a vertical knob and a horizontal knob Must have an axis rotating handle Must have an omni-directional joystick for one-handed operation Must have an intensity switch Must have a power switch Must have an occluder Must have a leveling pin Must have a chin-rest adjustment knob Must have a corneal radius of curvature range of 5.5 to 12 mm with 0.01 mm minimum reading Must have a corneal refractive power range of 28 to 60 diopters with a 0.125 diopter minimum reading Must have an axis of corneal astigmatism range of 0 to 180 degrees with a 1 degree minimum reading Must have a 0 to +/- 5 diopter adjustment scale Must have table that can be mounted on a Reliance Model 7900-IC Instrument Stand arm Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: KE0TOOM4UFG 0007 2.00 EA __________________ __________________ Ophthalmic Lensmeter, Marco Model LM-101 LED Lensmeter: Brand name or equal: An equal product must have the following characteristics: Must have American-style cross-line target Must have vertex power range of +25 to -25 diopters with step of 0.125 diopters up to +/- 3 diopters and 0.25 diopters beyond 3 diopters Must have cylindrical axis range of 0 to 180 degrees with step of 1 degree Must have prismatic power range of 5 prism diopters in field of view (20 prism diopters by prism compensator) with step of 1 prism diopter Must have eyepiece focusing range of +5 to -5 diopters Must be able to accommodate 24 to 90 mm lens diameters Must have an AC LED illumination system Must have switchable dual color, green/orange LED target illumination Must have tilting angle of 0 to 90 degrees Must include installation and set up Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: LE0MA101 0008 1.00 EA __________________ __________________ Ophthalmic Tonometer, Kowa Model HA-2 Hand Held Tonometer Brand name or equal: An equal product must have the following characteristics: Must be a hand-held applanation tonometer Must have a scale range of 0-60 mmHg in 1 mmHg increments Illumination mechanism must have an interlocked thumb wheel for ON/OFF Must be battery powered Must include carrying case Must have adjustable head rest and interchangeable eyepiece Must be lightweight (0.5 lbs) Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. LOCAL STOCK NUMBER: TO0KOHA2PFG 0009 1.00 EA __________________ __________________ Ophthalmic Tonopen Tonometer, Reichert Tonopen Avia Tonometer Brand name or equal: An equal product must have the following characteristics: Must be a digital handheld applanation tonometer Must have a scale range of 5-55 mmHg Must not require routine calibration for ease of operation Must be battery powered Must include a carrying case Must be gravity independent Must utilize disposable, single-use tip covers Must be lightweight (<3 oz.) Must utilize micro-stain gauge transducer Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: TO0RE230650 0010 2.00 EA __________________ __________________ Ophthalmic Pupillometer, Essilor Digital Pupillometer with Case Brand name or equal: An equal product must have the following characteristics: Digital read-out with measurements to 0.5 mm Monocular and binocular measurements Manual occluder Manual adjustment of unlimited vision distances, from 35 cm to infinity Automatic on/off Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: DA0SISILORDFG 0011 1.00 EA __________________ __________________ Ophthalmic Exophthalmometer, Hertel Exophthalmometer Brand name or equal: An equal product must have the following characteristics: Must be able to determine the axial position of the eyes. Must be able to measure the distance between the lateral orbital rim and the most anterior position of the cornea. Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: EX0LOHERTELFG 0012 1.00 EA __________________ __________________ Direct Ophthalmoscope, Welch-Allyn #11720 3.5v Halogen Coaxial Standard Direct Ophthalmoscope Brand name or equal: An equal product must have the following characteristics: Must be a direct ophthlamoscope Must have Halogen HPX lamp illumination for true tissue color Must have 18 aperture/filter combinations Must have polarizing filter to reduce corneal reflection Must have integrated cobalt blue filter Must be compatible with Welch Allyn 3.5 V power sources Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: HI0WA11720HAL 0013 1.00 EA __________________ __________________ Ophthalmic Retinoscope, Welch-Allyn #18245 Elite Streak Retinoscope Brand name or equal: An equal product must have the following characteristics: Must be streak retinoscope Must have crossed-linear polarizing filter Must have an external focusing sleeve with continuous rotation Must fit Welch Allyn 3.5 V power sources Must have sealed optics Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: HI0WA18245HAL 0014 1.00 EA __________________ __________________ Ophthalmic Brightness Acuity Tester, Marco Brightness Acuity Tester Brand name or equal: An equal product must have the following characteristics: Must be capable of measuring the effects of glare on visual acuity Must have three variable light intensity settings (high, medium, low) Power: 3.5 VDC, 750 ma Size: 5 H x 2.5 W Weight: 0.5 lb Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: BAT-2000 0015 1.00 EA __________________ __________________ Ophthalmic Retinometer, Heine Lambda 100 Retinometer with twist lock and Welch Allyn fitting 3.5v Brand name or equal: An equal product must have the following characteristics: Must be capable of assessing potential visual acuity of patients with cataracts and other opacities Must use XHL Xenon Halogen Technology and brightness control Must have an acuity scale Must include a patient card and spare light bulb Must have a twist lock and include a Welch Allyn fitting 3.5v Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: HI0HELAMBDA100T 0016 1.00 EA __________________ __________________ Burton Hand Held Exam Light, Burton Hand Held Exam Light with Magnifier and two UV Bulbs, 110v Brand name or equal: An equal product must have the following characteristics: Must have a magnifier and UV light Must have 5 diopter optics Must have an 8 viewing diameter Must have a UV light source Must have 2 UV bulbs Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: LA0BU0316020 0017 1.00 EA __________________ __________________ Grobet Ultrasonic Cleaner, 3.5 Quart, 110v: Brand name or equal: An equal product must have the following characteristics: Must include a 3 ½ quart stainless steel tank with drain and cover Must have automatic tuning and pilot light Must have a 30 minute/hold timer for preset cleaning cycle duration or continuous cleaning Please submit descriptive literature of a product that meets the above salient characteristics when offering an equal product. PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS LOCAL STOCK NUMBER: DA0ZZ23587 0018 1.00 JB __________________ __________________ Delivery and Installation of all Ophthalmic Equipment include Binocular Indirect Ophthalmoscope, Ophthalmometer, Ophthalmic Chart Projector with screen unit mount, Ophthalmic Lensmeter, Ophthalmic Examination Chair, Ophthalmic Instrument Stand with instrument console, slit lamp arm, upper refractor arm, third instrument arm, monitor arm, and ophthalmic refractor PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies SIC CODE: 3841 - SURGICAL AND MEDICAL INSTRUMENTS MANUFACTURER PART NUMBER (MPN): Installation GRAND TOTAL __________________ Delivery shall be provided no later than 150 days after receipt of order (ARO). Delivery terms: FOB Destination Place of Performance/Place of Delivery Address: VA Southern Nevada Healthcare System - Las Vegas VAMC 5406 EAST EL CAMPO GRANDE AVE, Las Vegas, Nevada Postal Code: 89115 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items FAR 52.211-6, Brand Name or Equal Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JUL 2021) FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644). 52.219-28, Post Award Small Business Program Representation (Nov 2020) (15 U.S.C. 632(a)(2)). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126). 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246). 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793). 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513). 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83). 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/ The following VAAR provisions and clauses apply to this acquisition: 1. VAAR 852.203-70, Commercial Advertising (JAN 2008) 2. VAAR 852.211-75, Product Specifications (JAN 2008) 3. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020). The following provisions and clauses are incorporated by reference via VAAR 852.212-70: VAAR 852.203-70, VAAR 852.232-72, and VAAR 852.246-71. 4. VAAR 852.212-72, Gray Market and Counterfeit items (MAR 2020) (Deviation) The following VAAR Clause is included as full text: 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION) (a) This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor s offices where the Contractor s business records or other proprietary data are retained and to review such business records regarding the Contractor s compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirement. All quoters shall submit the following: price quote, including authorized distributor letter for the product(s) they are quoting and the descriptive literature of the product when offering an equal item. All quotes shall be sent to the Contract Specialist, Daniel Jhun at daniel.jhun@va.gov. The basis for award is price only. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 INSTRUCTIONS TO QUOTERS COMMERCIAL ITEMS North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation. Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show- The solicitation number; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; Terms of any express warranty; Price and any discount terms; Remit to address, if different than mailing address; A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically); Acknowledgment of Solicitation Amendments; Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. Late submissions Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Issuance of purchase order. Quotations should contain the quoter s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government s choice and will not use the formal source selection procedures described in FAR part 15. Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978 If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: ASSIST (https://assist.dla.mil/online/start/). Quick Search (http://quicksearch.dla.mil/). ASSISTdocs.com (http://assistdocs.com). Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office. [Reserved]. Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer. -------------------------------------END OF PROVISION--------------------------------------- To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 09/03/2021 by 11:00 A.M. PST at daniel.jhun@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist: Name: Daniel Jhun Email: daniel.jhun@va.gov. Phone: 916-923-4507 Contracting Officer: Name: Denise R. Groves Email: denise.groves@va.gov Phone: 650-493-5000 EXT. 62875
