Specifications include, but are not limited to: 1. Inspection of the building and property daily for any defects and/or maintenance problems. Inspection (including consultation with the Facilities Engineer regarding problems and maintenance issues) to be done during normal court business hours. The roof area will be inspected on a weekly basis and any roof debris will be removed. Extreme care should be taken with any movement upon the roof. 2. Monitoring preventative maintenance tasks and creating a checklist spreadsheet to track that the preventative maintenance is being done monthly, quarterly or yearly. The checklist will be customized based on the needs of the Court. 3. Inspection to include the proper functioning of HVAC, boiler equipment, plumbing fixtures, light fixtures and generator. The generator performs a self-diagnostic every Tuesday at 7am, the generator will be checked after that test and all diagnostic information will be logged (oil levels, oil pressure, fuel level, input, output, etc.). 4. Inspection to include the inspection of all work done by others under maintenance contracts (snow removal, lawn care, custodial, mechanical systems, fire systems, elevators, trash removal, recycling, parking lot/garage maintenance, water testing, sprinkler and backflow testing, etc.). The Building Manager will arrange and be on site for the actual inspection/testing of such systems, without disruption of the Court normal operating hours and schedule. The Building Manager will file all inspection/testing documentation on-site for local authority review. Twice-monthly inspection reports of all systems must to be sent to the Facilities Engineer. 5. Inspections to include review and acceptance of work done by other service providers under maintenance contracts and/or work requests. 6. Responding to the building within one half (1/2) hour (on a 24-hour, 7-day per week basis) to any building emergency call (notifying the Facilities Engineer as to the nature of the emergency). Non-emergency problems will be documented on a service request form and left in the Facilities Engineer’s office for the Building Manager to pick up daily. 7. Coordinating contract work for building repairs (warranty and non-warranty work). Non-warranty work must be approved by the Facilities Engineer unless work is of an emergency nature requiring immediate response. The Facilities Engineer will be notified as to the nature of the emergency. 8. The Building Manager will have access to “as-built” drawings and owners’ manuals, maintain logs of building maintenance activity, copies of floor plans, construction specifications, maintenance manuals, service contracts and any other building documents for reference by PIDC service personnel. The building owner will provide a workstation and record storage space. The Building Manager is solely responsible for ensuring that all documents are returned after use. 9. Maintaining an up-to-date list of contractors (with contact information), to be approved by the Facilities Engineer, identifying certified service technicians for each type of anticipated service needed. 10. Furnishing all supplies and equipment for accomplishing the duties as the Building Manager. Equipment considered by the Facilities Engineer to be improper or inadequate for this purpose shall be removed from the job and replaced with satisfactory equipment.
