Specifications include, but are not limited to: 4.1. Time of Service, Locking Outside Doors: All services shall be performed after 6:00 PM and before 7:00 AM on regular business days. The contract is based on service five (5) times per week, Monday through Friday on regular state workdays. All doors are to remain locked during the time the contractor is performing the custodial services in the building. When trash is taken out to the dumpster, the front doors are to be closed and locked. The contractor is to turn off all lights, except those which he is instructed to leave on, close all windows and check that all exterior doors are locked before leaving the building each night. No exceptions. 4.2. Employees: All persons employed to perform these services shall be employees of the contractor, well-trained and at least 18 years of age. The contractor shall pay all salaries and expenses of, and all federal, social security taxes, federal and state unemployment taxes, and any similar payroll taxes relating to such employees, and will carry Workmen's Compensation Insurance for such employees in the amount required by law. Contractor employees shall be instructed that state property and state employee property is not available for use in any way, unless prior approval is obtained. Additionally, no person shall be allowed on the property who is not directly involved in performance of the janitorial services. Employees must have the ability to speak, read and understand English clearly in order to successfully communicate with agency employees. Further, the agency reserves the right to approve/disapprove all employees of the Contractor, as well as the ability to request that any employee be replaced at any time, with or without cause, in the best interest of the State of Kansas. Failure of the Contractor to comply shall constitute a contract violation. 4.3. Availability: Upon request, the contractor must provide the agency a list of contractor’s regular established office hours and telephone numbers. Furthermore, contractor must provide a listing of emergency phone numbers so that a representative of their firm can be available twenty-four (24) hours per day as needed to handle emergencies and/or to receive messages for agency needs. Further, agency requires a full list of employees under employment and working at the location with a continual listing as employee turnover and rehiring occurs. This list is required for internal security access. 4.4. Contract Contacts: The agency and Contractor shall, upon award, provide contact names and information to enable efficient communication between both parties. 4.5. Notification: Contractor shall notify the office or assigned individual of any irregularities noticed while performing services, such as: a. When noticed, any irregularities such as defective plumbing, electrical switches or plugs, leaks, etc. b. Supplies needed which are furnished by the State.
