Specifications include, but are not limited to: A universally accepted fuel card (shall be accepted at all major U.S. retailing fueling locations): • Magnetic, embossed cards. • Capture all fuel transactions electronically. • Capability to assign or modify funding at the transaction level. • Pay at the pump capability, requiring odometer input. • Individual driver PINs, usable at the pump. • No cost for initial or replacement cards. • Immediate access to transaction data as it posts. • Provide undercover cards for law enforcement with the ability to mask the cards association with New Hampshire state government. • No transaction cost to customer. • Ability to assign users based on roles to the organization and sub-organizations. Online capabilities: All online capabilities, access and use of the Vendor’s website shall be provided to the State of New Hampshire free of charge. • Reporting 1. Ability for agencies to create ad-hoc custom reports in a downloadable format. • Account Maintenance 1. Agencies must be brought online in a timely manner, with assistance from the vendor, once they request participation. 2. Ability to easily add, activate or delete PINs in real-time, through an authorized user. 3. Ability to easily delegate assignment of PINs to agency level, through an authorized user. 4. Ability to easily add or delete/cancel/deny cards online at no cost, through an authorized user. 5. Ability to easily provide individual employee fuel credit cards with a programmable limit; in addition, the authorized user of each agency shall have the ability to control the limits as well as set restrictions on purchases. 6. Ability to link individual fuel credit cards to state specific accounting units. • The Vendor shall be required at the point of service to record and provide a receipt copy with the following information on each fuel purchase transaction for processing by State Personnel: 1. Quantity of fuel purchased 2. Cost of fuel purchased 3. Card/account number 4. Date and time of purchase 5. Location • The Vendor shall be required to furnish to the State of New Hampshire a complete itemized electronic invoice for all fuel purchased per card and include the following minimum requirements on a monthly basis: 1. Quantity of fuel purchased 2. Cost of fuel purchased 3. Taxes paid, if applicable; taxes shall be broken down in detail by tax 4. Person receiving fuel 5. Date and time of purchase 6. Total of the fuel bill 7. Location Any invoice that cannot be substantiated by documentation will not be paid until sufficient documentation has been provided to support the charges being billed. • Fuel Price Searches 1. To obtain the lowest price by searching a current price list of all fuel locations on the expected route. • Fuel Location Mapping Print a map of all available fuel locations along the driver’s route, with current prices and product availability. • All information available 24/7
