Specifications include, but are not limited to: The Building Managers responsibilities will include (but not limited to) the following: 1. Inspection of the building and property daily for any defects and / or maintenance problems. Inspection (including consultation with the Facilities Engineer regarding problems and maintenance issues) to be done during normal court business hours. The roof area will be inspected on a weekly basis and any roof debris will be removed. Extreme care should be taken with any movement upon the roof. 2. The Building Manager will monitor preventative maintenance as well as warranty maintenance tasks. The BM will create a checklist spreadsheet to track that the preventative maintenance is being done monthly, quarterly or yearly. The checklist will be customized based on the needs of the Courts. The BM will identify, record, track, and monitor all warranty products or deficiencies at the York Judicial Center. 3. Inspection of (but not limited to) include the proper functioning of HVAC, geothermal equipment, plumbing fixtures, light fixtures, photo-voltaic system, fire alarm panel, and generator. The generator performs a self-diagnostic every Tuesday at 7am, the generator will be checked after that test and all diagnostic information will be logged (oil levels, oil pressure, fuel level, input, output, etc.). 4. Inspection to include the inspection of all work done by others under maintenance contracts (snow removal, lawn care, custodial, mechanical systems, mechanical controls, geothermal system, fire systems, elevators, photo-voltaic system, generator controls, trash removal, recycling, parking lot maintenance, water testing, storm water maintenance systems, sprinkler and backflow testing, roofing inspections, warranty requirements, etc.) Building Manager will arrange and be on site for the actual inspection / testing of such systems, without disruption of the Court normal operating hours and schedule. The Building Manager will file all inspection / testing documentation on site for local authority review. Twice monthly inspection reports of all systems to be sent to the Facilities Engineer. 5. Inspections to include review and acceptance of work done by other service providers under maintenance contracts and / or work requests. 6. Respond to the building within one half (1/2) hour (on a 24-hour 7-day basis) to any building emergency call (notifying the Facilities Engineer as to the nature of the emergency), non-emergency problems will be documented on a service request form and left in the Facilities Engineer’s office for the Building Manager to pick up daily. 7. Coordinate contract work for building repairs (warranty and non-warranty work). Non-warranty work to be approved by the Facilities Engineer unless work is of an emergency nature requiring immediate response. The Facilities Engineer will be notified as to the nature of the emergency. 8. Access to “as built” drawings and owner’s manuals, maintain logs of building maintenance activity. Access to copies of floor plans, construction specifications, maintenance manuals, service contracts and any other building documents for reference by building service personnel. The building Owner will provide a workstation and record storage space. The Building Manager is solely responsible for ensuring that all documents are returned after use. 9. Maintain an up-to-date list of contractors (with contact information) identified as certified service technicians for each type of anticipated service needed. An updated copy to be approved by the Facilities Engineer. 10. The Building Manager shall furnish all supplies and equipment for accomplishing the duties as the Building Manager. The Building Manager’s equipment shall be of the size and type suitable for accomplishing the various phases of work described and / or needed, and shall operate from existing sources of the court furnished electrical power, water supply, etc., and shall have a low noise level of operation. Equipment considered by the Owners Representative to be improper or inadequate for this purpose shall be removed from the job and replaced with satisfactory equipment. 11. The Building Manager will only be allowed what storage and supply areas are now available and the court will in no way be responsible for lost, damaged, stolen equipment or materials.
