Specifications include, but are not limited to: Task 1: Formal Eminent Domain Appraisal Reviews; informal, administrative consistency spot checks of any Waiver Valuations; related coordination with Appraisal Contractor and Department; and technical advice and assistance to Department as needed, including on issues of project design and parcel selection as related to property acquisition challenges and Appraisal matters. This project specifically involves appraisals performed by Professional Appraisers at Black-Smith, Bethard and Carlson, LLC (hereafter Appraisal Contractor). There are two permanent easements for which the Appraisal Contractor is expected to produce two appraisal reports. Offeror (Review Appraiser) shall: • perform formal, compliant Appraisal Reviews; • work independently and directly with the Appraisal Contractor to produce compliant, credible, reliable Appraisals and complete Appraisal reports, coordinate Appraisal deliveries, and make every effort to resolve concerns to produce final Appraisal and Appraisal Review reports acceptable to Department; • inform Department immediately upon discovery or anticipation that just compensation may approach the Second Appraisal threshold of $1 Million or greater; • inform Department immediately if it is determined that site visits are necessary and provide written justification (see note* in PRICE, SCHEDULE, AND FORMAT FOR DELIVERABLES Section of this SOS regarding required authorization for field reviews); • review all Appraisals, including Third-Party Appraisals originating from other sources (such as property owners), to the same standards; • keep Department apprised of Appraisal Contractor’s progress and submit updates to Department’s Appraisal Review Log tracking Appraisal status and timing statistics at least twice monthly or more often upon request; • notify Department immediately and assist in amending Appraisal scope, Appraisal Review scope, or appropriate Contract Amendments as appropriate when it is necessary to develop credible and defensible analyses and compliant transactions; • notify Department immediately and assist in determining the next appropriate course of action (to include Reviewer Acting as Appraiser as set forth in the Alaska Right-of-Way Manual) when it is impossible or impractical to obtain an acceptable Appraisal and the Appraisal must be Rejected or due to Appraisal Contractor’s failure to complete an acceptable Appraisal in a timely manner; • spot check Waiver Valuations (no formal review or Review Appraiser's Recommendation of Just Compensation Form 25A-R505 required); • ensure consistency across the entirety of the project’s valuations; and • complete, maintain, and submit: o acceptable Appraisal Report Checklist Form 25A-R510 for each Appraisal Review; o acceptable Review Appraiser's Recommendation of Just Compensation Form 25A-R505, including calculations of the recommended compensation to extinguish the remaining fee simple interest under any existing PLOs/easements, for each parcel (parcels combined in Appraisal reports may be combined on one Recommendation); and o comprehensive, confidential, true and correct copy of the Reviewer’s work file for each Appraisal Review (including Reviewer’s notes/mark ups, appropriate supporting documentation, final Appraisal, etc.). *Initial Notice to Proceed (NTP) will authorize the higher amount for field reviews, however, only desk reviews are authorized and assumed until field reviews are explicitly authorized. If Offeror determines field reviews are needed, Offeror (Review Appraiser) MUST provide to Department a written recommendation and justification therefor and receive written authorization to proceed from the Agency Contract Manager for this Contract. Likewise, if Department determines site visits are necessary, Department will notify Offeror and require field reviews at the Offeror’s negotiated fees. Without explicit, written authorization, Department will pay desk review fees and will NOT pay field review fees or accept associated timelines. Work that may be added at a later date by Amendment is as follows (Task 3 will be required work as determined by the Department of Law, and will be conducted by the Offeror (Review Appraiser) at the Department of Law’s direction): Task 2: Reviewing Revisions or Updates (Adjustment to an Approved Appraisal for Minor Change or Addition Form 25A-R415 (formerly known as “Pink Sheet”)); Re-Appraisals (when the Update involves more than a minor change or addition or the Appraisal Contractor and Department agree that a full new Appraisal is needed); Second Appraisals when just compensation may approach the threshold of $1 Million or greater; and Appraisal Reviews of Third-Party Appraisals originating from other sources (if any); and Task 3: Support litigation/legal review/reporting as engaged by DOT&PF or Department of Law, including: a. answering questions regarding legal matters related to the Appraisal or Appraisal Review and advising DOT&PF or Department of Law on special problems of eminent domain, condemnation, acquisition, disposal, and Appraisal techniques; and b. making recommendations in pre-trial court settlement and condemnation case trials and related matters (this contract does not include providing expert testimony for Department for master’s hearings, litigation, and depositions).
