Specifications include, but are not limited to: ontact stakeholders to invite them to preliminary and continuing planning meetings to share information and provide input for the update of the HMP. • Conduct kick-off meeting with primary contacts from each participating jurisdiction. • Provide the Planning Team and stakeholders with a detailed agenda for Plan creation or up-date. • Meet with the Planning Team (or provide venue for providing input) for the update of each section of the Mitigation Plan. o Schedule, facilitate, and provide agendas for each conducted meeting. o Time management and organization is required in effort to being respectful of participating representatives time. o Meetings are preferred in-person to promote a more involved and collaborative environment, however, consultant/awardee must maintain the ability to provide organized online meetings, in the event that in-person meetings is not feasible. • Draft text describing how the update addresses deficiencies of the previous plan. FEMA review Plan Review Tool from the previous plan will be included in the updated plan. o Compile and synthesize information gained from the stakeholder group meetings. o Produce notes and/or information documents to the proceedings of the meetings. To include specific meeting minutes, discussions, decisions made, action items and follow up items. Documentation must include attendance sheets to capture all parties’ involvement and logged time(s). o Retain original documentation and other meeting notes for future reference. o All information must be provided for Village of Ruidoso documentation purposes, and is not to be kept inaccessible by the consultant/awardee. • Present the planning process to elected and appointed officials of each jurisdiction. • For multi-jurisdictional plans, coordination among jurisdictions will be determined and explained in text within the plan. 2) Maintain Public Involvement Throughout the Process • Invite all stakeholders (as defined in 44CFR 201) to participate. • Conduct a public meeting (or other venue) for public review and comment at the draft stage and prior to final adoption. o Provide an opportunity for public comment on the plan update prior to plan approval. o Review incorporation if deemed appropriate, of relevant plans, studies, reports, and technical information that are current and/or newly developed to best support the continuation of the HMP. 3) Draft HMP Update Must Include: • Hazard Identification o Create or update hazard profiles, location, extent, past occurrence, critical facility inventory, risk assessment, vulnerability and loss estimation. This information will be collected, and text drafted for each hazard for each participating jurisdiction. • Capability Assessment o Inventory the current capabilities to mitigate each hazard type for each jurisdiction. • Hazard Mitigation Actions o Required for each hazard type for each jurisdiction (two actions per hazard, per jurisdiction, at a minimum) • Develop mitigation goals, objectives and mitigation strategies o Research mitigation strategies and mitigation alternatives. Evaluate mitigation strategies and identify priorities. • Identify opportunities for incorporation of the Mitigation Plan into other planning and implementation documents for each community. • Describe Plan review, maintenance, and update approach/schedule. o A section describing the method and schedule of monitoring, evaluating, and continually updating the mitigation plan with a five-year cycle. o A process by which local governments incorporate the requirements of the mitigation plan into other planning mechanisms such as comprehensive or capital improvement plans, when appropriate. • Vulnerability assessment shall include: o The updated types and numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazards section. o An updated estimate of the potential dollar losses to vulnerable structures and a description of the methodology used to prepare for the estimate. • Risk Assessment updated must provide sufficient information to enable the participating jurisdictions to identify and prioritize appropriate mitigation actions that are pending, completed, or needing to be added, to reduce losses from identified hazards. The risk assessment shall include: o A description of the type of locations and extent of all natural hazards that can affect the Village of Ruidoso and its participating jurisdictions. The plan shall include updated information on previous occurrence of hazard events and on the probability of future hazard events. o An updated description of vulnerability to the hazards, which shall include an overall summary of each hazard and its impact on the community.
