Specifications include, but are not limited to: The purpose of this bid invitation is to establish a contract for Travel Services to the State of New Hampshire with services; All State agency personnel / travelers under Department of Administrative Services (DAS) authority as provided under RSA 21:I, are required to use this contract to obtain travel services for domestic and international air travel. This includes those in the care, custody or control of the State while traveling. State of New Hampshire agencies must also book, and the Vendor shall provide for, car rentals, hotel accommodation, etc., using this contract unless a lower fare/rate can be obtained via the requesting agency. Employees must give traveler name, departure destination and arrival destination, dates, desired time and type of accommodation needed at time of initial request. Employees may not require specific routing, or airline when making request although preference will be noted as long as fare requirements are met. If agency is using the Vendor travel for a fare comparison, agency may provide the fare obtained with this initial request for assistance. Employees are allowed to purchase tickets and other accommodations off contract whenever they can achieve better total pricing versus the contract price. The Vendor will e-mail quotes for ticketing to State Agency for price comparison. The Vendor shall be provided the opportunity to match or beat any competitive quote. The Agency must obtain authorization when not accepting the lowest fare from the agency commissioner or designee. If a lower fare objection is intended as justification to purchase travel (airline, hotel or auto) outside the state contract, the following procedure should be followed: 1. Assure that the Vendor is unable to obtain the fare you are purchasing and attach confirmation to the expense reimbursement request. 2. Notify the Vendor that other arrangements have been made for improvement in services to the State (best notification method can be made via fax or e-mail with a copy of your purchase receipt). This notification needs to be done in a timely manner for reporting purposes. If Agency has already obtained fare comparison, they are asked to provide that information to the Vendor at the time of arrangements or obtain quote information. 3. Employees are not required to accept a ticket that has more than two (2) stops per departure or return flight.
