Specifications include, but are not limited to: RIHousing is seeking an experienced vendor to provide secure printing and mailing services to satisfy its diverse, ongoing needs. While subject to a variety of changing needs, RIHousing currently averages 3000 printed and mailed letters per month. RIHousing shall: • Provide corporation envelopes to the vendor unless otherwise agreed to by both parties. • Provide letters, notices, and addresses to the vendor via secure encrypted email or SFTP. • Provide logo(s) for letterhead or other printed materials. The selected respondent shall: • Provide print and mailing services to RIHousing on an as needed basis. • Provide paper for printing services, using RIHousing branding as directed. • Supply RIHousing with .pdf copies of all mailed/generated documents via an SFTP. • Fulfill regular and one-time bulk mailing orders, as needed and requested by RIHousing. • Provide metered postage, using least expensive postage unless otherwise directed. Requirements: • Adherence to safeguards to protect RIHousing’s customers sensitive data in accordance with the Gramm-Leach-Bliley Act and other applicable statutes and regulations. • SOC 2 Reports to be provided at signing of agreement and annually thereafter. • All data centers must be in the USA. • All disaster recovery sites must be in the USA.
