Specifications include, but are not limited to: The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services is soliciting proposals for the replacement of the current audio/visual (A/V) system in the Executive Conference Room located in the National Guard Armory on Joint Base Elmendorf-Richardson. We are looking to contract with a consultant to design, install, and replace the current A/V system, increasing conference room capabilities for optimal performance, with minimal impact to the overall room design and décor. Interested proposers should provide information for the replacement of the 4X2 display split screens on the video wall. Offered replacement(s) should be frameless, providing visual continuity when viewing excel spreadsheets, power point presentations, video conferencing, etc. Touchscreens/monitors are acceptable. A USB Port is preferred to touch input along with HDMI signal. A smaller monitor/television is required behind the speaker section of the conference room. We are looking for solutions for video conferencing, such as webcam, and content management to capture video or meeting room and attendees for MS Teams and Zoom meetings. Microphones and speakers required over the main conference room table area, as well as in the theater seating area. Ceiling microphones will need Acoustic Echo Cancellation (AEC) devise. Any offered docking stations must be compatible with HP and Dell and have three (3) outputs to be able to display on three (3) different “extended” screens from a docking station. We are seeking the capability to easily “toggle” or “flip switch” between the State of Alaska Network and the Federal Network without hooking up or connecting cables and wires. Looking for ease of use/intuitive controls. NO touch panel/ipads, etc. Would prefer a “plug and play” system that is seamless and easy to use. The system needs to have an INCREDIBLY simple User Interface (UI) AND User Experience (UE). Offered solutions must be system agnostic and be wired to support our State and Federal partners. Must be compatible with the State network and the Federal Non-classified Internet Protocol Router Network (NIPRNet) and the Secure Internet Protocol Router Network (SIPRNet). Network cables carrying video signal to any display must have a 2” separation from each other as well as/at least 2” separation from any power conduits/runs. It is recommended all network cable runs for displays, cameras, and microphones be equipped with shielded network cables. SmartTVs, Wireless, and WiFi options WILL NOT be accepted. The DoDIN Approved Products List provides approved models that could be used should we choose to add SIPRNet in the future. (Attachment 4). All modifications to the conference room must be minimal and offered equipment must fit in the current configuration of the conference room. Contractor will be responsible for the removal of old equipment and will clean the area of dust and debris at the end of installation. Selected contractor is responsible for providing/including all licenses, hardware, and software control systems. Training must be provided on the new system to all end users and provide easy to understand step-by-step instructions on the use of the system. Selected contractor will be required to provided ON CALL A/V tech support for a period of 2-years.
