Specifications include, but are not limited to: THE DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENT, DIVISION OF EMPLOYMENT AND TRAINING SERVICES IS SOLICITATING PROPOSALS FOR PROVIDING PAYROLL SERVICES TO PARTICIPANTS IN PROGRAMS ADMINISTERED BY THE DEPARTMENT ; Transition Phase • Establish a bank account for each program in which payroll will be paid. Funds deposited to this bank account to support payroll checks will not be considered a part of this contract amount. • Input all current participant payroll data into the contractor's payroll system. Establish Workers' Compensation Insurance policy for program participants. Processing Phase • Receive participant payroll hours, prepare payroll checks, and disburse on the regular bi-monthly schedule. • Offer program participants direct deposit or mailed payroll check options • Calculate, deduct and deposit federal tax payments as required. • Prepare and file all required State, Federal and insurance reports, including but not limited to 940, 941, Workers Compensation, W-2 and other reports as required for payroll. • Ensure that all withholdings and deductions are calculated properly and remitted to the appropriate agency in a timely manner. This can include, but is not limited to, Wage Garnishments, Child Support, or Tax Withholdings. • Assist Program Manager with response to inquiries for payroll information. Payroll Schedule The schedule for regular bi-monthly payroll processing will be as follows: • Pay period end dates are the 15th and the last day of each month. Participants separating must receive final pay within 3 working days of separation. • Participant hourly summary data is sent to contractor within four days after each pay period end from each regional coordinator. • Contractor prepares payroll based on supplied data and transmits the payroll summary to program manager within three days.
