Specifications include, but are not limited to: The WV Division of Administrative Services is soliciting bids on behalf of the West Virginia Division of Corrections and Rehabilitation to establish an open-end contract for Kitchen Equipment Maintenance and repairs for the Western Regional Jail & Correctional Facility at 1 O'Hanlon Place, Barboursville, WV 25504. 4.1.1 Vendor shall provide preventative and corrective equipment maintenance in accordance with manufacturer’s recommendations. 4.1.1.1 Vendor shall, at all times, maintain the efficiency, speed, and safety of the equipment as designated by the original manufacturer specification. 4.1.1.2 Vendor shall perform all necessary examinations and adjustments to maintain equipment at the specified manufacturer limits; adjust or replace all safety devices, including regulators, limit switches, valves, or other safety or regulating devices. 4.1.1.3 Vendor shall furnish all equipment, tools and parts necessary in the performance of the maintenance. Equipment and tools shall be provided by the Vendor, at no cost to the Agency. Parts shall be procured by the Vendor, but reimbursed by the Agency, with the appropriate markup quoted by the Vendor. Vendor shall provide a copy of the invoice and manufacturer’s warranty prior to reimbursement. 4.1.2 Preventative Maintenance: 4.1.2.1 Vendor shall perform preventative maintenance on a quarterly basis as agreed upon by the Vendor and Agency. 4.1.2.2 Vendor shall submit a proposed schedule of preventative maintenance within 30 days after award of this contract for approval by Agency. The proposed schedule must include, but not be limited to, inspections, lubrications, adjustments, tests, cleaning, routine repairs, and all other known preventative maintenance activities. 4.1.3 Corrective Maintenance: 4.1.3.1 Vendor shall respond to corrective maintenance calls within thirty (30) minutes by phone or onsite within twenty-four (24) hours and must arrive onsite to commence repair as soon as possible, but no later than forty eight (48) hours after Vendor is notified of the request. Vendor may only deviate from this requirement with written permission from the Agency. 4.1.3.2 Corrective maintenance must be performed between the hours of 8:00 a.m. and 5:00 p.m., Monday-Friday unless equipment is out of service or the maintenance causes a disruption of normal business activity. In this event, Vendor shall coordinate with Agency on hours available for maintenance. 4.1.3.3 Vendor shall perform emergency corrective maintenance when requested by the Agency. Vendor shall respond to all emergency requests within thirty (30) minutes by phone or onsite but must arrive onsite to commence repair no later than twenty-four (24) hours after being notified of the emergency.
