Specifications include, but are not limited to: WCSD is seeking proposals from individuals/firms to provide strategic planning process facilitation services. The anticipated timeframe for this project is December 2022 through June 2023. Individuals/firms are requested to submit written materials as detailed below and participate in meetings/presentations/interviews with the District evaluation committee upon request to discuss their qualifications. Consultants should be experienced in working with organizations and their constituencies in the development of a multi-year strategic plan. In addition, experience working with school districts is preferred. The District’s intent is to garner proposals from qualified strategic planning consultants to work in partnership with the Strategic Planning Core Team, the Board of Trustees, District staff and community stakeholders. The successful individual/firm will work directly with the Strategic Planning Core Team to ensure all activities in this project are completed within the time frame established by the board. The scope of work for this RFP include, but are not necessarily limited to the following activities: • Assist WCSD in developing a broad, inclusive Strategic Planning Core Team and facilitate pre-meetings with this team prior to community-wide launch. • Identify Goal Area Teams as needed and facilitate meetings with them. • Review relevant documents identified by the trustees, Superintendent and team including the District’s current strategic plan, leadership goals, etc. • Organize and facilitate workshops, focus groups and meetings to encourage participation and gather input regarding critical issues and priorities for the District. • Work with the Strategic Planning Core Team to ensure broad-based staff and community engagement, including the participation of diverse/marginalized groups. • Partner with the Communications Team on all related invitations and event notifications. • Provide the Strategic Planning Core Team with documentation of findings from the staff and community workshops, focus groups and meetings. Assist District staff in synthesizing and organizing input into themes. • Facilitate workshops in which draft goals and objectives are written by Goal Area Teams. • Provide draft goals and objectives to District staff for feasibility review and additional stakeholder feedback. • Assist Goal Area Teams in finalizing the draft goals and objectives based on feasibility review and additional stakeholder feedback. • Assist the Superintendent and District staff in prioritizing and sequencing the draft goals and objectives. • In collaboration with the Strategic Planning Core Team, present a draft strategic plan at a Board meeting by no later than May 2023. • Incorporate any final changes from the Board, and work with the Communications Team to prepare the final strategic plan document. • Assist the Strategic Planning Core Team in presenting the strategic plan for adoption at a WCSD board meeting anticipated for June 2023.
