Specifications include, but are not limited to: The Town of Newmarket is soliciting proposals from experienced, qualified professional architectural, engineering and planning firms to perform a space needs analysis and develop a facilities master plan for the Town of Newmarket’s municipal facilities and operations. The Town is interested in receiving proposals from multi-disciplined firms or joint ventures that can provide a comprehensive plan for both short and long-term planning. The selected firm is expected to have the capabilities for evaluating complex interrelationships among programmatic spaces which support Newmarket’s operation and delivery of exceptional public service to the community. The Master Plan will encompass a time horizon of at least 10 years with a longer look at items such as staffing projections if necessary. The Facilities Master Plan must achieve the following objectives: 1) Space Needs Analysis/Programming. Evaluate current locations and their proximity to other departments and town functions, parking needs, operations, future staffing, and growth expectations for the next 10- 20 years. Provide a report of anticipated staffing levels with existing positions and estimated positions in 5-, 10- and 20-year increments by Department and/or area of service. a) Utilize existing facility conditions/deficiencies reports and plans, hours of operations, service area, age of facility, document and archive storage, structural issues, ADA compliance, size (sq.ft.), number of staff, equipment, restrooms, utility costs and parking requirements. b) Future Facility Needs; Identify shared space potential, workspace, storage, meeting rooms, sustainable buildings, and energy reductions, IT and Computer equipment. c) Evaluate the physical location of all Town facilities and departments with regard to their current and potential best use and recommend options for relocation if necessary. Of critical importance is Town Hall. The Town currently shares the space with the Newmarket School District. Both entities are beginning to run out of functional space and this effort will need to look at the possibility of either relocating departments or constructing an addition to the facility. Also, the front parking lot is not owned by the Town, but the Archdioceses of Manchester, who allows the Town to use it. 2) Evaluate Existing Conditions at each facility to identify major renovation needs and/or system upgrades to meet current public safety requirements and building codes. Information from previous surveys/studies can be used as a starting point for this task. 3) Evaluate Safety and Security needs while providing efficient working space in a customer service friendly environment. 4) Evaluate potential for lease space or other options for existing Town facilities including re-use potential. 5) Evaluate feasibility and provide cost analysis and benefit/cost analysis for the recommendations. 6) Phasing/implementation plan with consideration for maintaining current operations and limiting interruptions in services provided. 7) Develop a public outreach campaign to assist Town staff in raising awareness about the Facilities Master Plan and the need for facility upgrades. Attend necessary meetings, develop educational materials, prepare a final report, and present report findings and recommendations to Town Council.
