Specifications include, but are not limited to: Public Meetings: Set up, invite and host two public meetings, one in person and one virtual. One meeting will be in person and have invitees and be specific to their experience and explaining what our project hopes to achieve. The second meeting will be an open invitation virtual meeting to all Nevada or former Nevada Latinos. This will be a more general meeting where we review the project and its progress and ask for their input. Advertising: Work with news outlets (i.e., Spanish and English) to get the project in front of the Latino community with the goal of getting increased traffic to the existing history collection points (online mapping, emails, etc.). Public Involvement Activities The PI Service Provider will: • Attend project meetings as necessary • Develop a comprehensive Public Information Plan (PIP) including the process by which information is disseminated to the public, a strategy for maintaining public relations, and a detailed approach to public outreach • Coordinate with respective project personnel to obtain and share information with stakeholders • Obtain relevant stakeholder lists, key contacts, project schedules, and correspondence from NDOT PM • Coordinate with NDOT (PIO’s) to develop and disseminate project information via e-blast, NDOT press releases, and/or social media (Department’s Facebook and Twitter posts) and on existing web page to notify specific stakeholders and broader public as needed • Draft and coordinate responses to public concerns and questions, and document all interactions • Provide final PI Report summarizing work performed within 60 days of substantial completion, including meetings attended, press releases/notifications sent, and communication (in-person, electronic, and telephone) • Coordinate one (1) in person invitational meeting and handle logistics for the meeting including venue and audio/visual needs and meeting materials • Coordinate one virtual (1) public meetings and handle logistics for the meeting including venue and audio/visual needs and meeting materials • Coordinate media advertising on channels/programs/platforms that will reach the Nevada Latino public • Provide Spanish translation services of meeting materials and attend hearing/meeting or events to act as an on-site Spanish translator for the public • Use project logo
