Specifications include, but are not limited to: Phase I – Facility Needs Assessment 1. Schedule and convene project kick-off and data compilation meeting. 2. Provide design schedule. 3. Provide monthly design status reports and invoices. 4. Interview key staff on the facility needs, as listed above. 5. Review existing building data include plans, organizational chart, department functions. 6. Assess the current Clerk/Customer Service counter to determine what space is adequate to handle the current and future space demands including but not limited to: customer service area, office space, breakroom, meeting space, office supply storage and copy needs. Phase II – Design 1. Conduct up to three (3) staff project status meetings related to on-going design activities. 2. Provide a design that includes the current and future needs of the facility for staff review and possible modifications. 3. Prepare probable cost estimate. 4. Present preliminary design concepts for review by internal and external customers. 5. Amend design concepts as necessary based upon feedback and incorporate into final design presented to the Village Board. Phase III - Bidding 1. Prepare all the necessary construction documents, including but not limited to: a. Develop construction staging plan. b. Adapt Village standard specifications to project as necessary. c. Publish appropriate notices. d. Prepare of a construction cost estimate. e. Provide the final plan set. f. Manage distribution of plan sets and bid documents. g. Attend and conduct bid opening. h. Prepare bid tabulation i. Prepare recommendation of the selected contractor following review and evaluation of bids received.