Specifications include, but are not limited to: The Vendor will provide al labor, including supervision, tools, materials, equipment, licenses, permits and incidentals required and/or implied for the complete and satisfactory performance of furniture and equipment installation services for State Agencies in any State leased or owned buildings in the State of New Hampshire in accordance with the following overview and specifications. 1. Installations are to be quoted per occurrence to all Vendors awarded a contract based on the pricing in the Offer Section. Agency shall issue a detailed Statement of Work (SOW) with number of desks, work stations, tables, seating, computers, printers, Multi-Function Printer (MFP), copiers, fax machines, filing cabinets, appliances, etc. Quotes are to be submitted in written form as a hard copy, faxed or emailed to the requesting agency or agency representative. Quotes shall have the following information: a. Date/s the installation service will start and end or approximate time. b. Quotes shall state all over time charges and the cost break down for them. c. Cost bread down including man hours to pack, disassemble, load, move and install items such as: files, furniture of all types, white boards, cork boards, presentation boards, appliances, equipment, hardware-materials, truck use, etc. the cost of renting any required boxed or cards and/or the cost to purchase boxes, etc. d. Noting all special constraints at each site. e. Include what will be required of the agency in preparation of the move/installation f. Quote will be awarded to the lowest cost Vendor meeting all requirements of the SOW 2. The majority of the work shall be monolithic panel systems, office furniture, tables, seating hanging boards, files, bookcases, metal shelving, computer equipment, cop machines, fax machines, multifunction printers, postal sorting/handling machines, appliances, microwaves, vending machines and miscellaneous equipment. The successful Vendor shall have the correct equipment to complete each install they have quoted. 3. Disassembling, moving and reassembling work stations will be on the Attachment A; Section 1 of the quote. All of the requirements for handling the workstations shall be clearly documented by the successful Vendor. End user will provide the installation company an Agency approved floor plan which clearly states how to reinstall the work stations at the new location for the Vendor. The Vendor (for a fee) shall offer services to provide an installation drawing for work to be done. If Vendor provides such services, they shall submit a quote for these services to be approved the Agency. No work is to be done without Agency approval of expenses. All Vendor provided drawings shall be approved by the Agency. All drawings submitted shall be in DWG and PDF files. 4. Workstations, freestanding furniture and equipment of all types shall be disassembled, moved and reassembled according to the individual furniture manufacturers’ specifications. 5. Small moves: Moving of furniture and equipment within or for a department in a building shall be quoted per the small installations and moves, Attachment A, Section III. These are moves of items to new locations in the building or to an outside storage. The Agency shall submit an approved drawing work document explaining the new location for Vendor to quote. Vendor shall site verify the drawing for accuracy on more complicated moves. 6. Rash and recycling receptacles for each work station and general recycling receptacles for the premises must be moved and distributed as part of the move, unless end user does not need them. 7. Copy machines and postal sorting/handling machines will be prepared to moving by others to be moved by the Vendor. Unpacking and preparation for operation of these machines will be completed by others. Please advise if you are not equipped to move said equipment and will subcontract to others.
