Specifications include, but are not limited to: The Vendor shall provide the following two (2) items and all items must be printed in the exact layout of the samples available by contacting Christopher Rosa at 401-728- 0500 Ext.200 and per the specifications found in Appendix C: I. Annual Mailing: • Standard Legal Size Format on 8.5x14 • Bills need to be printed on both sides • Each Tax Roll bill will need to have a different color printing header, For Example: Real Estate is Blue, Tangible is Green. • Custom perforation (see Example) for tear off coupons • Front, offset pre-printed shell with areas for variable data, Back, with static information disclosure (double sided) • Second pass printing with variable tax data for three tax rolls • Data management to fit format requirements, MICR needed for lockbox processing. The MICR printing is located on the scan line of the four quarterly coupons on the tax roll shells (per Webster Bank Lockbox Processing. See Appendix C) • Vendor provided envelopes for mailing, size#10 window (see sample). No return envelopes. • Ability to Stuff, Insert and Meter – Insert ability up to 4 items (Bill, informational Flyer(s)) • Must be metered and mailed by June 20th . If the annual mailing is not metered and mailed by June 20th, there will be a penalty for each day the mailing is late. • This penalty will be assessed at 5% of the bid price per day. • Data Management and set up cost. Data provided by the City in CSC format. • Ability to provide PDF of all outgoing correspondence (front of bills only) • Vendor will be physically located in RI, MA, CT, NH, VT, or ME.
