Specifications include, but are not limited to: A. Upon initial award Contractor shall provide new, or like new, clothing. Uniforms supplied by the Contractor shall not have stains, holes, tears, signs of excessive wear, or visible repair patches. B. Contractor shall meet with CHP Project Representative at the start of the Agreement to determine sizes and colors of items to be delivered. Contractor shall provide necessary staffing to measure each CHP employee assigned the uniforms. Measurements will be taken at CHP, immediately after the award of this contract. C. Contractor shall deliver the initial order in full within one week (7 days) following the approval of the agreement with the exception of the uniforms. The uniforms must be delivered within 2 weeks (14 days) following the employee’s fitting. The measuring of all uniforms for new employees shall be performed within one week (7 days) of CHP’s request. The CHP Project Representative will coordinate efforts with the Contractor. D. Contractor is not to offer any items not already identified in the Agreement. CHP shall not pay for any items ordered that are not identified in the Agreement. No other additional charges or fees will be authorized for payment. E. CHP agrees to pay for the initial set-up of uniforms for each employee in the amount listed in Exhibit B of this Agreement for this service. This initial set-up shall include: alteration of trousers, and employee name tag and CHP logo for shirts, coveralls, and jackets. Employee name tag shall be placed above the right, front shirt/jacket pocket (or where the pocket would be, if there are no pockets) and the CHP logo is to be placed above the left, front shirt/jacket pocket (or where the pocket would be, if there are no pockets). The set-up of replacement uniforms shall be at no additional charge to CHP. F. The CHP Project Representative shall provide Contractor all required information to be placed on uniform emblems and name tags. G. Contractor shall provide a container for soiled items with capacity large enough to accommodate the Area's needs based on the amount of items included in this Agreement, at no additional charge to CHP. H. Contractor shall pick up soiled protective clothing from designated areas, and replace with clean sanitized protective clothing. The designated areas shall be clearly defined and mutually agreed upon at the start of the Agreement. I. Cleaned mats shall be of the same size as the soiled mats and shall be placed exactly in the location from where they were originally removed. All mats shall be free of rips and tears. J. Contractor shall pick up and deliver items weekly. At the time of service, a weekly manifest shall be provided which denotes the item description and quantity of soiled items picked up and the item description and quantity of delivered items. Contractor shall visually inspect each item weekly, repair as necessary and retire worn out items as needed. K. When picking up or delivering item(s), Contractor shall secure the signature from the CHP Project Representative or designee. Under no circumstances shall non-CHP employees be allowed to sign for pickup and/or deliveries. The CHP shall not be responsible for lost or damaged items signed for by unauthorized personnel. L. Contractor shall credit CHP for any clean items returned. No guarantee can be made for a minimum amount to be cleaned each time. M. Should the Contractor fail to provide any of the specified services in the prescribed manner, the State may call the Contractor to provide services within four (4) hours, unless otherwise specified, at no additional cost to the State. N. Contractor shall not charge CHP for repair to uniforms with holes, rips, missing buttons, defective zipper and missing or rip emblem label or name tags. Contractor shall ensure that these repairs are completed as soon as possible and are not visible upon completion. O. Contractor and CHP Project Representative shall take a physical inventory quarterly. A written copy of this inventory shall be provided to the CHP Project Representative for review and approval at the time of each quarterly inventory.
