Specifications include, but are not limited to: TASK A – CONTRACT MANAGEMENT A1.0 Project Administration A1.1 Project Design Schedule The Consultant shall prepare and submit monthly reports, and weekly email updates (1- page), outlining the following: activities during the reporting period, activities planned for the following month, problems encountered and recommended solutions, and overall project status. If design work is not progressing in a manner to comply with the anticipated completion date, the Consultant shall provide a brief summary of the actions to be taken to reduce or eliminate any delays in completing the design in accordance with the agreed upon schedule. The monthly update shall include a list of requested information from local project team with a desired response date noted to avoid delay of the Consultant’s services. The Consultant shall submit with each design service invoice a summary of work performed, estimated task completion percentage, contract completion date and actual completion date. A1.2 Monitoring Project Scope This task includes the development and tracking of the project plan for the project development. This includes task identification, scheduling, task assignment, relating all tasks to the others, and coordination with other members of the project team. The Consultant shall inform the DMATS of any services required which may not be included in the scope of the design services contract approved by the DMATS for this Project. It will be the responsibility of the Consultant to make the DMATS aware of any potential amendments to the contract before the services are rendered. This notice must occur prior to any extra services being performed. Only those services approved by the DMATS are eligible for compensation. A1.3 Project Review Meetings The Consultant shall meet with the DMATS to review progress and to discuss specific elements of the project design. The meetings will also serve to establish schedules, develop project goals, establish initial design parameters, promote a dialog between the various entities, improve the decision-making process, and expedite design development. The Consultant shall prepare minutes of the meetings and keep documentation of other communications. For budget purposes, it is assumed that the meetings will be attended by two (2) staff members of the Consultant. The following meetings are included with the scope of work: • Preliminary Analysis – one (1) meeting • Final Recommendations – one (1) meeting A1.4 Quality Control Plan Establish review and checking procedures for project deliverables. Designate responsibility for implementation of the plan.