Specifications include, but are not limited to: The successful Offeror/prospective Contractor (hereafter Offeror) shall provide services to ensure a transparent, consistent, and reliable acquisition and disposal process of integrity to maintain a high level of public trust by providing comprehensive Appraisal Review services employing: • critical analyses of the Appraisal process reflected in the Appraisal report; • methods of establishing the quality and credibility of the Appraisal; and • supported Recommendation of Just Compensation for the proposed acquisition of property for State- and Federal-aid funded projects. Tasks: The tasks for Offeror (Review Appraiser) in this contract may be engaged separately or in combination under a Notice to Proceed and include: Task 1: The initial task in this contract is performing formal Eminent Domain Appraisal Reviews; informal, administrative consistency reviews of any Waiver Valuations; providing related coordination with Appraisal Contractor and Department; and offering technical advice and assistance to Department as needed, including on issues of project design and parcel selection as related to property acquisition challenges and Appraisal matters. This project specifically involves appraisals performed by Appraisers Steve Carlson or Brian Bethard at Black-Smith, Bethard & Carlson, LLC (hereafter Appraisal Contractor). This project involves twenty-two (22) fee simple parcels for which the Appraisal Contractor is expected to produce eight (8) separate Appraisal reports and fourteen (14) additional fee simple and TCE parcels for which DOT&PF staff will produce ten (10) Waiver Valuations. • Offeror (Review Appraiser) shall: o perform formal, compliant Appraisal Reviews; o work independently and directly with the Appraisal Contractor to produce compliant, credible, reliable Appraisals and complete Appraisal reports, coordinate Appraisal deliveries, and make every effort to resolve concerns to produce final Appraisal and Appraisal Review reports acceptable to Department; o if authorized only to perform desk reviews without travel, immediately notify Department if Review Appraiser determines that site visits are necessary and provide a written justification to Department therefor; o inform Department immediately upon discovery or anticipation that just compensation may approach the Second Appraisal threshold of $1 Million or greater; o inform Department immediately if it is determined that site visits are necessary and provide written justification (see note in PRICE, SCHEDULE, AND FORMAT FOR DELIVERABLES FOR CURRENT TASK(S) Section of this SOS regarding required authorization for field reviews); o review all Appraisals, including Third-Party Appraisals originating from other sources (such as property owners), to the same standards; o keep Department apprised of Appraisal Contractor’s progress and submit updates to Department’s Appraisal Review Log tracking Appraisal status and timing statistics at least twice monthly or more often upon request; o notify Department immediately and assist in amending Appraisal scope, Appraisal Review scope, or appropriate Contract Amendments as appropriate when it is necessary to develop credible and defensible analyses and compliant acquisitions; o notify Department immediately and assist in determining the next appropriate course of action (to include Reviewer Acting as Appraiser as set forth in the Alaska Right-of-Way Manual) when it is impossible or impractical to obtain an acceptable Appraisal and the Appraisal must be Rejected or due to Appraisal Contractor’s failure to complete an acceptable Appraisal in a timely manner; o ensure consistency across the entirety of the project’s valuations including Appraisals and Waiver Valuations (no Waiver Valuations are currently anticipated for this project); and o complete, maintain, and submit: acceptable Appraisal Report Checklist Form 25A-R510 for each Appraisal Review; acceptable Review Appraiser's Recommendation of Just Compensation Form 25A-R505, including calculations of the recommended compensation to extinguish the remaining fee simple interest under any existing PLOs/easements, for each parcel (parcels combined in Appraisal reports may be combined on one Recommendation); and confidential work file for each Appraisal Review including Reviewer’s notes, final Appraisal, and appropriate supporting documentation, etc.
