Specifications include, but are not limited to: 1. Co-lead meetings of the HEAC. Prepare for, attend, record discussion notes, and facilitate the meetings of the HEAC, generally 1-2 times per month, through late January 2023. Each meeting is planned to last 1.5-2 hours. Services are anticipated to include: a. Working with the Chair and Vice Chair of the HEAC to co-design meeting agendas to promote constructive interaction and accommodate the needs of all members attending; b. Reaching out to key participants in advance of each meeting to confirm meeting design and to identify key concerns; c. Working with Agency staff to prepare any materials necessary to support the successful execution of each meeting’s agenda; d. Facilitating productive conversations at the meetings; e. Developing concise meeting summaries that are shared with all participants; and, f. Working with the HEAC to build a set of consensus or near-consensus recommendations integral to standing up a State-wide Office of Health Equity. 2. Support Chair and Vice Chair of the HEAC. Support would include providing periodic consultative advice to leadership on process design including managing particularly difficult issues, and handling interactions among the Commission members, Subcommittees and any related working groups, and the general public (where assistance would also include supporting a deliberative process, steps/sequencing and timeline, and ensuring robust public participation). 3. Support Subcommittee deliberations and decision-making. The Subcommittees will have different needs in terms of process support, as they undertake their work and ultimately develop recommendations. It is anticipated that some committee chairs/co-chairs will have more experience and capacity for guiding a consensus-building process around complex issues, and that some groups may utilize state agency facilitators (“green belts”). It is anticipated that there will be up to seven Subcommittees that will meet every-other week for six months. While it will not be possible to provide full support to every meeting of each Subcommittee, there are priority areas for additional support which include: a. Support and guidance: Starting right away, Subcommittee chairs/co-chairs may request coaching, templates for decision-making or similar support regarding their leadership of the group deliberations.
